ESBD_433455_1755005274322_Attachment B - Agency Specific Requirements & Room Schedule.pdf

RFP # 303-7-20786 Austin

Agency Specific Requirements

Agency Names(s): HHSC

1. Exterior Signage: TX Health and Human Services Office.

Lessor shall be responsible for installation of the exterior sign. Signs will be constructed in a professional manner with minimum dimensions 3.5’ x 16’ and constructed in such a way to allow removal of an agency name if requested. Signs shall read: Health and Human Services Commission.

The Lessor will coordinate approval of exterior signage appearance and placement with

HHSC.

Interior Signage:

For multi-tenant buildings, Lessor shall provide a central directory and/or place on building directory, if applicable, indicating the location of each occupying tenant agency and shall update the signage within a reasonable time of request from the occupying tenant agency.

Lessor shall provide an entry door sign on the main entrance into the occupying tenant agency lobby to include the agencies listed on exterior signage, indicating suite or other location designations.

Interior signage within the lease space, Lessor shall be responsible for numbering each room or area within the leased space with current Texas Accessibility Standards compliant signage as required by the Texas Department of Licensing and Regulation.

2. Parking:

Lessor shall provide off-street parking for 48 vehicles, 2 of which must meet ADA and ADA Van accessible parking space mandated by ADA/TAS and local ordinances.

The size of non-handicapped parking spaces shall be in accordance with city code requirements or in the absence of a city code at least 50% of the spaces shall accommodate a full-size car. Required parking must be under the direct control of the lessor, within 600 feet (or within a reasonable distance to the entry of the lease space as determined by the occupying tenant agency) of the entry to the lease space and available to staff and customers 24 hours per day 7 days per week.

The parking area shall be covered with a hard surface material that is in new or like-new condition and shall drain as to prevent water accumulation if not required by city code.

The Lessor shall provide and maintain all parking lot surface, striping, and signage during the term of the lease as required and needed.

Lessor shall furnish exterior LED lighting for the building and parking area(s) necessary for security and shall keep lighting in good operating condition during the term of the lease.

The light fixtures shall be equipped with a light level sensitive device that will operate the units automatically. Lessor shall provide the appropriate and required illumination as standard for exterior lighting.

3. Agency prefers contiguous space on one floor. Other space arrangements subject to approval by TFC to ensure occupying agency needs are met.

4. Lessor shall provide adequate access for freight loading and receiving.

5. Safety:

Lessor shall provide and maintain a commercial fire alarm system with monthly monitoring service. Alarm pull stations are preferred out of the reach of children.

Lessor to safely secure all areas precarious to occupying tenant agency(ies) staff, customers and children. (open balcony, fountain, retention pond, etc.)

Smoking will not be permitted in Occupying tenant agency(ies) space or other tenant space that shares a common wall or HVAC system with the Occupying tenant agency(ies) space.

Project/building shall not include space, be adjacent to, in the same building, or in close proximity to restaurants or fast-food restaurants that shares a common wall or HVAC or ventilation system with the Occupying tenant agency(ies) space.

Lessor to keep the lease premises safe and secure from any security threats due to outside factors that occur on an ongoing basis that Lessor knew or should have known or has been advised, such as criminal activity, drug activity, vagrants, homeless population, etc.

6. Specialty Items:

Provide a quality awning at each exterior building exit to properly protect the exit from adverse weather conditions.

Daily janitorial service shall include cleaning interior & exterior of microwave ovens and exterior of refrigerators.

* Flooring renovations must include additional contracted services for the removal and replacement of all equipment and furniture in renovated spaces.

7. Interior and Exterior Doors:

All interior doors shall have door stops.

The main entry door shall be commercial glass door into the lease space, unless otherwise agreed by the occupying tenant agency(ies). All other doors leading to the outside of the building from the leased space shall be metal clad with view slot or peephole. All interior doors shall be minimum 3’ wide and solid core.

Interior door(s) from the waiting area shall have automatic door closers.

Automatic door closers required on all doors in Waiting Area, Training/Conference Room, Telephone/Data Closet/IDF Room, Rest Rooms and doors leading outside the lease space (exterior doors). Panic hardware required on exterior doors to comply with all life safety codes.

Doors with locks and that swing outward shall have non-removable hinge pins, metal frames and astragal plate covering the latch.

Suite must have at least two means of egress.

All exterior doors, except for the main entry, will be utilized as employee entrances.

Tenant shall provide electronic security card swipes.

8. Keyed Locks: The following rooms/doors shall have separately keyed locks provided by the Lessor:

Exterior doors to the leased premises.

Interior door(s) leading from the Waiting Area into the office areas.

Telephone/Data Closet/IDF Room.

Manager office(s) as identified on the room schedule.

Office Supply Room as identified on the room schedule.

Janitorial Closet – shall not be locked.

2 keys shall be furnished for each separately keyed lock. Keyed system will require 2 Master Lock system(s) with 1 Grand Master lock system.

9. Waiting Area / Reception Area:

Interior door(s) leading from the waiting area into the office areas shall have a keyless release button(s) mounted where directed by the agency.

10. Waiting Area / Reception Area:

Each door leading from the waiting area to internal hallways within the office area must have a safety glass view as designated by the agency.

Lessor shall provide and install a doorbell on the exterior main entrance door. The type and location of the doorbell in the areas designated and approved by the occupying tenant agency.

The doorbell must be audible in all areas as designated by the Occupying Agency.

The doorbell may be wireless if approved by Occupying Agency.

11. Waiting Area:

Lessor shall install 1” x 8” hardwood chair rail around the perimeter of the room centered at 32” above finished floor. Chair rail shall be painted/stained to match room décor.

12. Waiting Area Service Counter:

Lessor shall provide 1 service counter between each Waiting Area and the Receptionist Area. Service counter will be provided only on the Waiting Area side. Top of transaction counter(s) shall be mounted 34" high above finished floor, 18" deep, and 48" long. Bottom of the service counter cannot be more than 27” above the finished floor. All edges must be full bull-nose and corners must be rounded. The transaction opening shall be approximately 30" wide by 48" high.

13. Waiting and Reception Area Transaction Opening:

A locking sliding laminated safety glass window shall be installed in the opening at the Waiting and Reception Area counter. The window shall be 30” wide by 48” high. All openings shall have non-corrosive trim.

14. Reception Area Work Surface Area:

Lessor shall provide a built-in work surface area on the receptionist side. The work surface area shall be 32” high above the finished floor, 24” wide and will run the length of the work service area. All edges must be full bullnose and corners must be rounded.

15. Reception Area:

A panic alarm shall be installed with 1 control switch/button(s) located at the reception area. The control switch/button shall be positioned out of sight beneath the work surface of the workstation/desk(s). A sufficient number of horns/buzzers shall be installed so that when the panic alarm is activated there will be a sound level of not less than 15 dB or more than 25 dB throughout the employee work areas. The control switch/button must have the capability to send a single short alarm or a constant alarm.

16. Electrical:

The agency will designate the locations of equipment and electrical outlets.

Lessor shall provide:

• Electrical service to accommodate vending machines as specified in these agency specifics and must be dedicated GFCI outlets one per vending machine.

• Each copier (MFD) location requires a dedicated electrical outlet and data drop.

Outlets for copiers (MFD)s, printers & fax machines to be 36” AFF.

• All dedicated electrical outlet locations to be 120 v, 20-amp, isolated ground circuit with NEMA 5-20 R receptacle and distinctively colored face plate, unless otherwise specified by our vendors or occupying tenant agency.

• Outlets in the Waiting area and Break Room shall be GFCI.

• Also, outlets in the Waiting area and any other room designated by Occupying Tenant Agency(ies) shall be GFCI, tamper resistant receptacles (TRR) with sliding outlet covers.

• Include a 3/4-inch hole with grommet in the top plate at each ring and string installation and a single-gang box in the wall.

• Lessor must notify tenant 10 business days in advance of the desired start date for computer cabling to be installed by tenant’s contractor. It is optimal that the cabling be performed before the Lessor installs the ceiling tiles.

• Lessor shall remove all old/existing computer cables from the proposed site if they exist.

• Structural support, proper ceiling bracing, and installation of the electrical service for the following agency-provided equipment: 1 other audio-visual equipment units as specified by the Occupying agency at locations to be determined by the Occupying agency.

• Lessor will install Occupying agency-provided ceiling fans.

• Installation of TVs and other audio/video equipment, including hangers, is the responsibility of the Occupying agency.

• Occupying Agency will supply and provide ceiling fans and TVs.

• The Occupying Agency will inform Lessor the number and type of electrical services required to install the ceiling fans and TV.

17. Conference and/or Training Room(s)

Lighting: Each entrance shall have a light switch to activate the main LED lighting.

In addition to the main lighting, Lessor shall provide sufficient recessed LED lighting controlled by a dimmer switch to provide evenly distributed lighting levels when the primary LED lights are off.

All special feature lighting, etc. switches shall be located together at the front of the room and there shall be one recessed light fixture at the front center connected to a switch for control of this fixture, independent from the primary LED lighting.

HVAC: Room(s) will have a separate HVAC thermostat control and will require cooling for the planned occupant load of 21 trainees and trainers.

18. Conference and/or Training Room(s):

Lessor shall install 1” x 8” hardwood chair rail around the perimeter of the room centered at 32” above finished floor. Chair rail shall be painted or stained to match room décor.

19. 4’ corner protectors shall be provided in all hallways.

20. Wainscot of durable washable vinyl material should be installed in any Waiting Area, Break Room, and Janitor Closet. Wainscot shall be installed around the perimeter of the rooms at 32” to 36” from the floor. Agency will work with Lessor on exact measurements based on furniture needs.

21. Staff Rest Rooms:

Staff Rest Room shall be located within the office space. Rest room shall have lever handle faucets with hot and cold water. Rest room fixtures will be commercial grade and will include commercial flush valves. Lessor shall provide soap dispensers, trash receptacles, sanitary napkin disposal receptacles, toilet cover dispensers, and toilet paper dispensers. If the agency provides janitorial, the installation of the soap dispensers will be at the agency’s discretion. Hot and cold water in restrooms. Lessor shall provide hand dryers, paper towel dispensers. A diaper changing station will also be provided.

22. Required Unisex Rest Rooms for these conditions:

If Staff Rest Room is multiple occupancy then a separate Unisex Rest Room will be provided in those areas that includes a commercial grade toilet and flush valve, lever handle sink faucet with hot and cold water. A diaper changing station will also be provided.

A hand dryer will be provided in the Client Unisex Restroom. Lessor shall provide soap dispensers, trash receptacles, sanitary napkin disposal receptacles, toilet seat cover dispensers, and toilet paper dispensers. If the agency provides janitorial, the installation of the soap dispensers will be at the agency’s discretion. The Staff Unisex Rest room shall have a hand dryer a paper towel dispenser.

Walls in all rest rooms shall be ceramic tile or a durable cleanable and washable wainscot floor to 4’ minimum, to be approved by Occupying Tenant Agency(ies).

22. Janitor Closet must have a commercial grade mop sink and commercial grade mop sink faucet with hot and cold water.

Floor mounted mop sink with a minimum 24” X 24” X 10” (depth).

23. Break Room:

Break room will be equipped with the following equipment to be provided by the agency:

4 Refrigerators, 2 Vending Machines, 2 Microwaves, 2 Coffee Pots, 1 water dispenser, 4 tables, and 16 chairs

Lessor to install Hand Soap Dispenser and Paper Towel Dispenser.

Lessor to install and ensure all electrical outlets in the break room are GFCI protected including vending machine locations.

The break room must meet all current ADA/TAS requirements. We will not accept any break room that is grandfathered and must be renovated to comply with all the current ADA/TAS requirements.

For every refrigerator, the GFCI outlet must also be a dedicated outlet.

Lessor to supply one GFCI dedicated outlet per 2 microwaves and water dispensers. One GFCI dedicated outlet per two coffee makers and per every ice machine.

Electrical and dedicated outlet locations shall be designated by the Occupying Tenant Agency(ies).

Lessor to install and provide standard ¼ inch copper water line with valve for one refrigerator ice maker, coffee pots, standalone ice maker, and stand-alone water dispenser in the break room as designated by the Occupying Tenant Agency(ies).

Counters: Break room countertops should have cabinet space above and below for storage. A standard double sink with a lever handle faucet, hot and cold water and garbage disposal will be installed in the counter sink. Countertops should include space 24” high in between upper and lower cabinets, 18” wide and 19” deep for each coffee pot indicated above.

Cabinets: Bottom cabinets shall be 34” high, 24” wide/deep, and 72” long, have drawers at the top with cabinet space underneath with two shelves (including bottom of cabinet).

Knee space shall be provided below the sink for handicapped accessibility as prescribed in TAS. There shall be enclosed wall cabinets above the lower cabinets with three shelves (including bottom of cabinet and two adjustable shelves). Upper cabinet shall be located 20" above lower cabinet. Shelving shall be provided for the number of microwaves indicated above. Space for refrigerator must be min 38” wide, 28” deep & 72” tall or as determined by Occupying Tenant agency(ies).

Lessor shall install 1” x 8” hardwood chair rail around the perimeter of the room. Chair rail should be at a height designated by the agency.

All water supply including drinking water supply will need to be reverse osmosis. All maintenance and supplies for the reverse osmosis system shall be the responsibility of the Lessor.

24. Flooring:

Ceramic tile with manufacturer’s designation of slip resistant (SR) shall be provided in the rest rooms. Grout should be resealed every three (3) years on the flooring. The cleaning and maintenance of the ceramic tile must be in accordance with the manufacturer’s specifications and requirements.

Non-slip LVT (Luxury Vinyl Tile) with manufacturer’s designation of commercial slip resistant (SR) flooring shall be provided in the following rooms/areas: Reception Area;

Administration Staff Area; Opening, Sorting, Mail Room; Prepping Area & Short Term Storage; Scanning and Imaging Area; Mail Intake/Shred Staging Area; Office Supply Room; Waiting Area; Locker Area; Janitor Closet; Box Storage Area (in caged storage area and in scanning and imaging area); Breakroom; and Telephone/Data Closet/IDF Rooms.

Non-slip LVT and non-slip LVP must be cleaned and maintained in accordance with the manufacturer’s specifications and requirements.

Commercial grade carpet tile (24” x 24”) shall be provided in the following areas: Manager Offices; Training/Conference Room, and Hallways. If the Occupying Tenant Agency(ies) approves for the Lessor to install rolled carpet in lieu of carpet tiles per this requirement, then Lessor accepts responsibility for the costs of moving all furniture, to include the breakdown and re-installation of modular and/or lifting of the modular (if an option) and equipment during future carpet replacement.

Lessor covenants and agrees to keep the Leased Premises, Property and buildings in good repair and condition during the continuance of the term of this Lease. Said maintenance shall include, but is not limited to, the following services: repair and patch walls, replacement/repair of ceiling and floor surfaces; replacement of broken window glass; repair of window shades, blinds and/or drapes, fasteners and sash cord or chains; assess the source and cause of roof and ceiling leaks and resolve, repair and/or replace; assess the source and cause of water intrusions and resolve, repair and/or replace; as well as provide professional service company remediation/clean up and treatment to all affected areas and locations; building exterior, interior; plumbing, heating, air conditioning and ventilating equipment and filters; fire protection equipment; miscellaneous valves; woodwork, locks, floor surfaces and coverings; lighting fixtures, and the replacement of all defective or burned-out light bulbs, LED and fluorescent tubes, ballasts and starters. The Lessor shall replace the carpet throughout the Leased Premises no less than every 5 years, and shall replace the non-carpeted hard flooring throughout the Leased Premises no less than every 15 years. The Lessor shall paint the interior and exterior of the Leased Premises as needed; however, the Lessor shall repaint the entire interior of the Leased Premises no less than every 5 years. The Occupying Agency/ies shall have the right to approve paint colors, material, and type; carpet colors, material, and type; hard floor surface colors, material, and type. The decision/necessity to require the Lessor to replace all carpet and hard flooring in the Leased Premises and require repainting will be at the sole discretion of the Occupying Agency(ies). All maintenance items listed above, including repainting, carpet and hard flooring replacement, shall be performed at a time and date specified by and coordinated with the Occupying Agency/ies. If the Occupying Agency, or its agents, cause damage to the Leased Premises that goes beyond “normal wear and tear”, the Occupying Agency(ies) is responsible to pay for those repairs.

25. Telephone/Data Closet/IDF:

A. The room location should be towards the interior of the facility and as near the “core” of the building as possible with no windows. The room must be free from static, magnetic disturbances, and electrical emanations from transformers, electrical switchgear, and fluorescent lights. If IDF (Individual Distribution Frame or Intermediate Distribution Frame) rooms are also required, these will be placed one per floor or as designated by the occupying agency.

B. Lessor shall maintain an ambient room temperature at 68 degrees or lower Fahrenheit, with relative humidity between 40% and 50% in the Telephone/Data closet and IDF rooms. Lessor shall provide and maintain an air conditioner that is independent of the building HVAC system in the Telephone/Data closets and IDF rooms. This will provide A/C for 24 hours per day, 7 days a week. (See Attachment B for a list of agency equipment.)

C. The Telephone/Data closet and IDF room must not be located under or near water or steam pipes. If local codes require sprinklers in the room(s), heads must be high temp and cages are recommended to prevent accidental discharge. Drip pans may be advisable. HVAC units of any kind should not be mounted directly above the room(s) or on walls that also contain/share proximity to HHSC/vendor network and/or phone equipment.

D. All Telephone/Data closet and IDF room electrical outlets must be a dedicated circuit and include isolated grounds for the data demarcations, local area network equipment, and telephone equipment.

E. Lessor shall provide evenly spaced electrical outlets in the Telephone/Data closet and IDF rooms with the following specifications:

Two “quad” 5–15/20R T-slot receptacle and two 120-v NEMA L5-30R 2P 3W receptacles (for specialized UPS Systems) on wall marked for telephone and/or LAN demarcation.

Two “quad” 5–15/20R T-slot receptacle outlets on wall marked for LAN network equipment.

One 2-slot 5–15/20R T-slot receptacle outlet for each identified secondary IDF room.

F. Lessor shall provide two conduits: a 3” diameter conduit for telephone service and a 1”diameter conduit for the data circuit both from the access point on building exterior to the facility telephone company and on to the occupying agency(s) telephone/data closet ending at the D-marc termination noted for the agency(s) plywood designated for the extended D-marcs. Sufficiently sized conduit (each) for voice and data drops will be installed from the telephone/data closet to the occupying agency(s) telephone/data extended D-marcs.

G. Also required are two #6 solid ground wires attached to a building ground; one is to be installed at the data demarcation point and the other at the telephone demarcation point. These must be located close to the occupying agency’s voice and data equipment.

Lessor shall provide and mount 2 sheet(s) of 4 ft. X 8 ft. ¾” fire retardant grade plywood in the Telephone/data closet and IDF room, if needed, at a location to be determined by the occupying agency.

26. Electrical:

The agency will designate the locations of equipment and electrical outlets.

Lessor shall provide:

• Electrical service to accommodate vending machines as specified in these agency specifics and must be dedicated GFCI outlets one per vending machine.

• Each copier (MFD) location requires a dedicated electrical outlet and data drop.

Outlets for copiers (MFD)s, printers & fax machines to be 36” AFF.

• All dedicated electrical outlet locations to be 120 v, 20-amp, isolated ground circuit with NEMA 5-20 R receptacle and distinctively colored face plate, unless otherwise specified by our vendors or occupying tenant agency.

• Outlets in the Waiting Area and Break Room shall be GFCI.

• Also, outlets in the Waiting Area and any other room designated by Occupying Tenant

Agency(ies) shall be GFCI, tamper resistant receptacles (TRR) with sliding outlet covers.

• Include a 3/4-inch hole with grommet in the top plate at each ring and string installation and a single-gang box in the wall.

• Lessor must notify tenant 10 business days in advance of the desired start date for computer cabling to be installed by tenant’s contractor. It is optimal that the cabling be performed before the Lessor installs the ceiling tiles.

• Lessor shall remove all old/existing computer cables from the proposed site if they exist.

• Structural support, proper ceiling bracing, and installation of the electrical service for the following agency-provided equipment: electronic projection screen and ceiling mounted projectors. The Lessor shall ensure the ceiling electrical/jbox, proper bracing and structural support is the manufacturer specified number of feet from the projection screen for optimal viewing. This information can be provided by the occupying tenant agency(ies) or their IT department.

• Lessor will install agency-provided ceiling fans.

• Installation of TVs and other audio/video equipment, including hangers, is the responsibility of the agency.

• Agency will supply and provide ceiling fans and TVs.

• The Agency will inform Lessor the number and type of electrical services required to install the ceiling fans and TV.

• Structural support, proper ceiling bracing, and installation of the electrical service for the following agency-provided equipment: 0 ceiling fan(s), 0 TV(s), and 1 other audio-visual equipment units as specified by the Occupying Tenant agency(ies) at locations to be determined by the Occupying Tenant agency(ies). Lessor will install tenant agency-provided ceiling fans. Installation of TVs and other audio/video equipment, including hangers, is the responsibility of the Occupying Tenant Agency(ies). Lessor to install the electrical, cabling support, the structural support, and the audio-visual equipment units in accordance with manufacturer specifications and requirement and as directed by the occupying tenant agency.

• The installation and hook up of any electrical components needed will be the responsibility of the Lessor.

27. Lighting:

• Lighting design and products shall comply with applicable standards of the National Electrical Code, NEMA, IES, and UL.

• Minimum LED standard for business and office purposes required at 30 inches above finished floor in all offices and work areas; switches located near doors, except as stated otherwise in the specifications.

• Cost of furnishing and installing electric lamps at inception of lease and replacements shall be at Lessor's expense.

• All lights and electrical accessories shall be high efficiency LED with the appropriate illumination as required or is standard for the intended purpose with high efficiency LED lamps and high efficiency LED ballasts.

• Emergency lighting shall include the Waiting Area, Training/Conference Room and telephone/data closet and IDF rooms.

• Except in the Warehouse, all luminary fixtures shall have a light diffusing panel or element.

• Lessor shall install, provide, and maintain the standard required LED Lighting and LUMENS for business and office purposes: Corridors, Mechanical/Electrical Rooms, other building service areas; Restrooms; All Offices, Scheduling Room, Conference Room, Waiting and Reception Area, Break Room, Open Areas.

• Each room or area shall have at least one set of switches at the entrance controlling the lights in that space. Rooms with more than one entrance shall have switches controlling the lights at more than one entrance. The Occupying Agency shall review and approve switch locations.

28. Modular and Equipment Electrical:

Lessor shall provide electrical service for the agency's modular furniture. Unless expressly permitted by the agency, connection to the modular furniture shall be made above the ceiling, through power poles that are part of the modular furniture system. (Note: Agency’s modular furniture vendor shall be responsible for installation of said power poles. Lessor shall be responsible for ceiling tile cuts for agency-provided power poles.) Electrical service shall include standard 120-volt service for small office equipment and task lighting, as well as dedicated 120-volt service for computer equipment. Generally, each modular cubicle or equipment area shall have two (2) standard 120-volt duplex outlets and one (1) computer-dedicated 120-volt duplex outlet. (The outlets are part of the modular furniture system.) For planning purposes, Lessor shall assume that a power pole shall service no more than four (4) modular cubicles or equipment areas. Locations and distribution of modular cubicles may require that a power pole service less than four (4) cubicles or equipment area. In any event, Lessor will be responsible for providing and connecting electrical service to all agency-provided power poles and/or whips at the time the modular furniture vendor or mover schedules the installation. Lessor shall distribute electrical service so there will be no more than six (6) standard duplex outlets per circuit and no more than six (6) computer-dedicated outlets per dedicated circuit.

(See Attachment A for modular furniture dimensions and electrical requirements.)

29. Normal working hours for the occupying agency(s) are 4:30 am to 6:00 pm, Monday thru Friday and on Saturday.

This office is anticipated to work additional hours outside of this schedule. For full-service leases the Lessor will provide TFC an hourly rate for keeping the building open for business.

30. WAREHOUSE SPECIFICATIONS:

• Warehouse Area shall be conditioned space and must contain at least one (1) exterior overhead door, measuring no less than 10' high x 10' wide, and a steel-reinforced concrete receving dock adjacent to the Shipping/Receiving/Assembly area. New HVAC zones will be per Lessor’s Mechanical Engineer’s calculations.. The Warehouse and Dock shall be on its own zone, with its own thermostat(s) with locking covers. Mail Processing in Warehouse Area shall have its own zone with its own thermostat(s) with locking covers. Locations to be approved by Occupying Tenant Agency. HVAC, thermostats, HVAC and thermostat performance, and zones must also be in accordance with the Agency Specifics and/or Lease Contract and all local, County, City, State, and Federal laws, codes, and statutes.

• Lessor shall provide adequate access for freight loading and receiving.

• Receving dock shall have a concrete ramp designed for safe operation of a forklift.

Ramp should be at least 4’ wide, should have adequate edge protection to prevent forklift from rolling of the edge, and shall not exceed 20% slope.

• An articulated dock light shall be mounted at the loading area for illuminating the interior of the trucks. Dock light shall have two 40” arms with 500 watt (11,000 lumens) LED lamps.

• Each exterior overhead door shall have an electric door opener and slide-type latch that will accommodate a lock. Buzzers are required at each overhead door with a unique tone that will identify each one. In addition, a 3' steel exterior personnel door with a deadbolt lock and peep hole shall be provided next to one of the overhead doors.

• Interior of warehouse space shall have a clear ceiling height of at least 16 feet. LED Light fixtures and other mechanical equipment must be mounted above the 16 ft. level.

The occupying tenant agency may install metal shelving, bulk storage racks and secured caged area in the warehouse space. If installation requires bolting metal shelving to the floor, Lessor shall not reasonably refuse said installation. The shelving, bulk storage racks and secured caged area shall remain the property of the occupying tenant agency and upon termination of the lease, the occupying tenant agency shall have the right to remove the storage equipment and restore the space to its original condition.

• LED Light fixtures and other mechanical equipment must be mounted above the 12 ft.

level. The occupying agency may install metal shelving, bulk storage racks and secured caged area in the warehouse space. If installation requires bolting metal shelving to the floor, Lessor shall not reasonably refuse said installation. The shelving, bulk storage racks and secured caged storage area shall remain the property of the occupying agency and upon termination of the lease, the occupying agency shall have the right to remove the storage equipment and restore the space to its original condition.

• Floors shall be smooth level concrete above grade, and must support a forklift with at least 5,000 lbs. lifting capacity.

• Exterior walls must be of steel, galvanized sheet metal, concrete block, or other material which provides maximum security. Warehouse areas should not have exterior windows.

However, if exterior windows are present, they must be equipped with steel burglar bars and blackened out in a manner acceptable to the Occupying Tenant Agency.

• Outside approaches to loading area shall be clear of obstructions and large enough to allow sufficient maneuverability for a 53-foot tractor/trailer to be backed up to the loading area. Approaches shall be covered with hard surface with sufficient durability to withstand said vehicle loads and all-weather conditions. Loading area must have proper drainage to prevent accumulation of water and must be maintained by the Lessor at all times. The loading/unloading area shall be off-street and capable of supporting 80,000 lbs. GVW.

• LED Lighting levels shall be provided at a plane 30" A.F.F., after allowing for luminaire degradation and accumulated dust. Lessor shall always maintain the indicated lighting levels. Warehouse lighting shall be 50 maintained footcandles.

• LED Lighting within the Warehouse shall be controlled by a minimum of three switches, located as designated by the Occupying Agency.

31. Vehicle Parking located in the Warehouse Area:

Lessor shall provide a secure parking area to accommodate one (1) standard-size van within Warehouse area. (See Room Schedule for parking specifications)

32. Caged Storage Area and Room located in the Warehouse area:

Lessor to provide and install a 4-sided Wire Security Storage Room with Sliding Door for Security Room (4’x8’). Type and material of Wire Security Room with Sliding Door to be approved by the Occupying Agency prior to purchase and installation. (See Room Schedule for location in the Warehouse and additional specifications)

33. All colors, material, and finishes to be selected and approved by occupying tenant agency designated staff from building standard (at least 3 choices to be given to agency for selection).

34. Lessor to be responsible for moving all furniture and necessary items, to include lifting/disassembling and reinstallation of modular to include electrical hookup (if applicable) before and after construction, except for computer, multifunction copiers and Xerox machines, and telecommunication equipment which will be moved by agency IT staff or arranged by agency staff.

35. Timing of the work shall be in coordination and at the approval of the occupying agency. Lessor must provide a construction schedule of all work to be performed and milestones that were approved and coordinated with the occupying agency.

36. Lessor shall require Lessor's contractor to conduct the remodel and all work activities after business hours and on weekends to minimize disruption to the agency’s operations, unless otherwise agreed upon by Agency. Lessor must coordinate the date and time of all construction and installation activities with the agency designated staff before work begins.

37. On all new lease or new property/space:

• The proposer/Lessor must have current legal and binding contract for the property/land/building proposed.

The Lessor must provide an executed and filed deed showing ownership of proposed property/land/building with the executed lease.

38. On all renovations to current space, new leases, new construction, build outs, and Add Spaces, the Lessor is to provide the Occupying Tenant Agency(ies) with a CAD and PDF of the entire space as built when complete.

39. All janitorial staff must complete and pass a background check and/or fingerprinting for approval by designated Tenant agency staff.

RFP # 303-6-20786 Austin

Attachment A

RFP # 303-6-20786 Austin

Attachment B

Telephone/Data Closet Equipment List

Power Consumption Heat

Qty Equipment Watts per unit Total Watts BTU/Hr 8 Dell PowerEdge R720 750 6,000 20,460.00 1 Dell PowerEdge R710 870 870 2,966.70 3 Dell E560F 2,400 7,200 24,552.00 1 Dell PowerEdge R640 750 750 2,557.50 8 APCs 1,500 12,000 40,920.00 2 Brocade 300 57 114 388.7 1 Dell PowerVault MD3620F 600 600 2,046.00 1 Cisco ME-3600X Series 334 334 1,138.90 4 Cisco C3850-NM-BLANK 1,100 4,400 15,004.00 2 Cisco 2951 405 810 2,762.10 1 Cisco 4331 Series 530 530 1,807.30 2 Cisco ASA 5515X 65 130 443.3 1 Dell Optiplex 5040 180 180 613.8 2 Palo Alto PA-460 41 82 279.6 1 Adva FSP150CCF 200 200 682 1 C8300-1N1S-4T2X 650 650 2217.89 3 C9300-48U 1833 5500 18766.78

1 C93180YC-FX3 600 600 2047.28

1 C93180YC-FX3 600 600 2047.28

1 PA-460 36 36 122.84

1 PA-460 36 36 122.84

totals 41,622 141,946.82

Full Time Employees 50

Item Space Use/Room Name Number SF Per SF Ext. Adjacency/Comments

Health & Human Services

1 Manager 6 120 720 office; adj. to restrooms

2 Administrative Staff 9 64 576 system furniture; adj. to Opening, sorting, counting Area , Prepping Area, Scanning and Imaging Area, Staging Area, Office Supply Room, and Storage Room

Support Areas

3 Reception Area 1 64 64 At entrance

4 Waiting Area 1 45 45 3 chairs - adj to reception area

5 Mail Room 1 900 900 adj. to loading dock/Warehouse/Mail Intake and Prep & short term storage and has double doors accessing the Prep & short term storage area and double doors accessing the loading dock/Warehouse area/Mail Intake area

6 Prepping Area & Short Term Storage 1 2,000 2,000 adj to Opening, sorting, counting Area/Mail Room; Scanning and imaging in same area as this

7 Scanning and Imaging Area 1 1,000 1,000 located in same area as Prepping Area & Short Term Storage

8 Office Supply Room 1 120 120 Office supplies, separator sheets, UPS devices and batteries

9 Locker Area 1 150 150 Adjacent to Reception area. 50 lockers - small lockers - can be in open area

10 Training/Conference Room 1 300 300 adjacent to reception area

11 Break Room 1 350 350 To be determined

12 Telephone/Data Closet/IDF 1 300 300

Rack with 10 servers. Temperature 68 or lower; Electrical support outlets Secondary security locking Dedicated circuit for electrical demand

14 Janitor Closet 1 45 45 Included in the total square foot and not to be paid by agency

15 Employees Restroom (Men's and Women's) 2 0 Per building code; 1 women restroom (3-4 stalls); 1 mens restroom (3 urinals, 3 stalls)

Sub-total 6,570

Open Plan Circulation 45% 1,726

Built-Out Circulation 30% 820

Total Circulation 2,546 Total Office SF 9,116

Non-Office/ Warehouse Area- Circulation Not Included (see Agency Specifics for more details) Conditioned Space

16 Caged Storage 1 300 300 Inside warehouse

17 Parking for van 1 300 300 area for (1) standard-size van inside the Warehouse

18 Mail Intake/ Shred Staging Area 1 1,100 1,100

Located in rear of building. Used for shredding bin and receiving mail.

adj. to Opening, sorting, counting Area , Prepping Area, Scanning and Imaging Area, Staging Area, Office Supply Room, and Storage Room

Total Non-Office SF, warehouse only 1,700 conditioned space 10,816

Parking requirements:

Standard Parking Spaces 46 ADA/TAS Parking 2

TOTAL 48

AUSTIN - HEALTH AND HUMAN SERVICES - SPACE PROGRAM

Restrooms to be provided by lessor in accordance with local building code and are not included in the usable square footage of this lease.