REQUEST FOR PROPOSALS FOR HR-Payroll Software

The Gulf Coast Center, a Certified Community Behavioral Health Clinic and state agency located in League City, Texas, is requesting proposals for a comprehensive Human Resources Information System (HRIS) and Human Capital Management (HCM) software solution, with proposals due June 24, 2026 at 5:00 PM CST. Questions are due June 18, 2026 at 5:00 PM CST.

The Gulf Coast Center serves Galveston and Brazoria Counties and requires an integrated software platform supporting human resources management, payroll administration, benefits administration, recruitment and applicant tracking, onboarding, performance management, time and attendance, employee self-service, reporting and analytics, and compliance support. The scope includes system implementation, training, data migration, technical support, and ongoing maintenance services.

Proposers must hold current licenses or certifications as applicable and maintain compliance with all federal, state, county, and local regulations. Three years of audited financial statements are required. Insurance requirements include general liability of $1 million per claim and $3 million aggregate, worker's compensation at statutory limits, and employer liability of $1 million per accident and per disease.

Evaluation uses a point-based scoring system: Organizational Experience and Qualifications (up to 20 points), Technology Platform / Data Management & Reporting Capabilities (up to 15 points), Proposed Process / Methodology / Implementation Approach (up to 20 points), Knowledge of Behavioral Health (up to 10 points), Proposal Completeness and Responsiveness (up to 5 points), References and Past Performance (up to 5 points), HUB or HUB-Qualified Vendor Status (up to 5 points), and Cost (up to 20 points).

The contract is anticipated to commence July 1, 2026. The Gulf Coast Center reserves the right to award one or multiple contracts and to reject any or all proposals. Proposals must be submitted electronically as a single PDF file to Dr. Devon Stanley, PMP at bidsubmission@gulfcoastcenter.org. The Gulf Coast Center is exempt from sales tax and may terminate the contract without penalty upon 30 days' written notice.