Request for Proposals for Engineering Services

Coffee County, Georgia is requesting proposals for engineering services to support pre- and post-award work on community and economic development infrastructure projects, with proposals due June 16, 2026 at 4:00 p.m. This is a Section 3 covered contract under HUD Act of 1968, and Section 3 Business Concerns are encouraged to apply.

Coffee County anticipates public infrastructure improvements in water, sewer, street paving, and drainage and is pursuing federal and state funding through the Georgia Department of Community Affairs (DCA), including Community Development Block Grant (CDBG) Annual Competition, CDBG Disaster Recovery (CDBG-DR), Employee Incentive Program (EIP), Redevelopment Fund (RDF), and Immediate Threat and Danger (ITAD) funds. All contracts are subject to federal and state provisions prescribed by the Georgia DCA.

The selected engineer will provide pre- and post-award services including preliminary engineering reports, planning, design, cost estimating, bidding, contracting, construction oversight, quality control, and project closeout. The firm must deliver a draft preliminary engineering report within 30 days of selection. Pricing must itemize costs for design, bid-phase and inspection services, surveying, bid documents, bid opening assistance, bid analysis, contractor performance management, inspections, change order preparation, and required DCA reporting and documentation. The engineer must carry Errors and Omissions insurance.

Evaluation criteria are scored on a scale of Poor (1 point) through Excellent (4 points) and include ability to supply all major disciplines, experience with the type of construction involved, knowledge of the community, staff expertise, prior experience with CDBG projects, and cost competitiveness. The firm must also meet the preliminary engineering report deadline and demonstrate appropriate licensure.

If the grant is approved, the selected firm may provide engineering services for future community and economic development projects for a limited time period based on grant funding. Proposals should be submitted to Tracie Vickers, County Clerk, 224 W Ashley Street, Douglas, GA 31533. Contact Korrelle Trollmann at the Southern Georgia RC, (229) 333-5277, to request the Statement of Qualifications Form and RFP scoring criteria.