Request for Proposals - Facilities Condition Assessment (FCA) and Asset Management Services for Sacramento County Department of Airports

The Sacramento County Department of Airports is requesting proposals for comprehensive Facilities Condition Assessment and Asset Management Services across four airports (Sacramento International, Mather, Sacramento Executive, and Franklin Field) with proposals due September 8, 2026 and a mandatory virtual pre-proposal conference on July 28, 2026.

The scope encompasses on-site visual assessments of all SCDA-owned facilities, documentation of physical deficiencies and remaining useful life for major building systems, validated asset inventories with QR code or barcode tagging, phased capital planning recommendations across three horizons (0–5 years, 5–10 years, and 10–20 years), and lifecycle cost analysis. All deliverables must integrate seamlessly with SCDA's ProDIGIQ Asset Management System and Computerized Maintenance Management System, using standardized hierarchies, controlled vocabularies aligned with Uniformat II, and QR-code/barcode generation standards. Data must achieve 98 percent field completeness and 100 percent completion for critical key fields before final acceptance.

SCDA anticipates awarding a single contract with an initial three-year term and two optional one-year renewal periods (maximum five-year potential term), with award anticipated in December 2026. Compensation is structured as proposed hourly rates for project personnel, anticipated labor hours with justification, and overhead multipliers or additional fees, subject to negotiation. Proposers must submit separate fee schedules for the initial three-year term and each optional one-year term.

Evaluation allocates 100 points across company qualifications and relevant experience (20 points), technical approach and methodology (20 points), ProDIGIQ data integration readiness (20 points), key personnel and staffing plan (10 points), QA/QC and data governance (10 points), work plan and schedule (10 points), and fee schedule (10 points). Minimum qualifications include California Secretary of State registration, appropriate insurance and workers' compensation coverage, and three client references from the past five years. Proposals must include balance sheets and income statements for the last two fiscal years, completed County Contractor Certification of Compliance and Contractor Identification forms, and evidence of FAA General Contract Provisions compliance. Post-delivery technical support of up to 40 hours over 60 calendar days is included. Attendance at the pre-proposal conference must be confirmed by noon on July 27, 2026; proposals are submitted via OpenGov.com as one PDF and one Word-compatible copy by 12:00 PM Pacific Time on September 8.