Request for proposals: emergency debris monitoring services

The City of Mandeville, Louisiana is requesting proposals for emergency debris monitoring services under a standby agreement to be activated following a natural or man-made disaster, with proposals due October 14, 2026 at 11:00 a.m. local time. The monitoring contractor must remain independent from any debris removal contractor and shall not perform debris removal services.

The scope includes monitoring debris collection, hauling, reduction, and disposal operations; documenting eligible work and quantities; administering electronic debris documentation; reviewing and reconciling records and invoices; and providing related monitoring and closeout services in accordance with FEMA, Louisiana Governor's Office of Homeland Security and Emergency Preparedness (GOHSEP), and federal grant requirements. Work funded in whole or in part with federal grant funds is subject to all applicable federal, state, and local laws, regulations, grant requirements, and award conditions.

Physical proposals must be delivered to the Purchasing Agent at Mandeville City Hall, 3101 East Causeway Approach, Mandeville, LA 70448, or submitted electronically through Central Bidding or Beacon Bid. Submissions should include one original proposal and one electronic PDF copy on a USB flash drive for physical submissions, or a complete proposal upload through the selected electronic platform. Interested parties may obtain complete RFP specifications from the Purchasing Agent at (985) 626-3144 or purchasing@cityofmandeville.com.