Request for Proposals - City of Chandler Police Vehicle Upfitting ; PD2-055-4378

The City of Chandler, Arizona issued Request for Proposals PD2-055-4378 to solicit qualified offerors to provide comprehensive police vehicle upfitting services for multiple vehicle types and departments. The procurement encompasses upfitting of patrol vehicles (Tahoe, Ford F150 Responder, and Patrol Utility vehicles), specialized vehicles including K-9 and DUI units (Tahoe), Park Ranger vehicles (F-150), Volunteer vehicles (F-150), Criminal Investigation Bureau vehicles (sedans and F150), Low Acuity Response vehicles, Battalion Chief vehicles, Watch Commander vehicles (Explorers), and Vehicle Control Unit vehicles. The scope of work includes installation of light bars, siren systems, communication consoles, prisoner transport components, vehicle graphics packages, and related equipment from numerous manufacturers including SoundOff, TROY, Streamlight, Setina, Motorola, Pro Guard, Code 3, Whelen, and Federal Signal. Contractors must provide detailed pricing proposals based on percentage discounts from manufacturer list prices across all specified vendors, hourly labor rates for installation (with 60 hours estimated per vehicle), and graphics installation services. The contractor must deliver completed demonstration units to the City of Chandler Fleet Services Division at 975 East Armstrong Way between 8:00 a.m. and 2:00 p.m., Monday through Friday, and provide a one-year warranty on all work and a two-year warranty on fixtures and equipment. Evaluation criteria are weighted 40% on qualifications and experience (including five customer references for recent upfitting work), 35% on method of approach (facility location, inventory value, scheduling capability, and estimated upfitting time), and 25% on price proposal. A pre-proposal conference was held on August 31, 2021, at 10:00 a.m. Arizona time with remote access available. The original proposal due date of September 16, 2021 was extended to September 22, 2021 at 3:00 p.m. Arizona time via Addendum 2, with proposals submitted via email to Juan.Martinez@chandleraz.gov. The solicitation was issued August 20, 2021.

The RFP documents do not identify any specific set-aside designations, disadvantaged enterprise requirements, or restrictions on respondent types, nor do they reference incumbent vendors or existing contractors. The contract includes liquidated damages of $20.00 per vehicle per calendar day for delivery delays, indicating the City's emphasis on timely performance. No specific award value or budget range is disclosed in the available solicitation documents; however, the scope encompasses multiple vehicle types with comprehensive equipment packages and labor installation costs, suggesting a potentially substantial contract value. Bidders must acknowledge receipt of both Addendum 1 (issued September 10, 2021) and Addendum 2 in their proposals. The contract will apply the discount percentages and hourly labor rates proposed by the selected contractor across all manufacturers and services, with potential for additional vehicles to be added throughout the contract term.