Request for proposals #2024-115 for for principal real estate broker services

The Housing Authority of Clackamas County (HACC) has issued Request for Proposals #2024-115 for Principal Real Estate Broker Services to sell its scattered site public housing properties. The procurement seeks qualified real estate brokers to manage the sale of 128 total properties comprising 145 units, including 114 single-family homes, 12 duplexes, 1 triplex, and 1 fourplex located throughout Clackamas County, Oregon. Proposers must provide comprehensive real estate brokerage services including property marketing, MLS listings, coordinating sales, conducting property tours, managing photography, handling title work, and facilitating inspections. The evaluation criteria will assess proposals based on brokerage firm experience (60-65 points), fee proposal (30-35 points), and overall qualifications (10 points). Key deadlines include questions due by January 2, 2025, protests of specifications due by December 12, 2024, and proposals due by January 14, 2025, at 2:00 PM Pacific Time through the BidLocker online submission system. The contract term will span four years from March 2025 through March 28, 2029, with a proposed tiered fee structure based on sales volume (1-20 units, 20-40 units, and 41-100 units).

The solicitation allows firms from outside Oregon to participate, but they must partner with a registered Oregon broker. HACC plans to preserve affordability by working with Community Land Trusts and Homeownership Partners, with current residents having the first opportunity to purchase their homes before open market sales. While multiple contracts may be awarded, only a small portion of homes are expected to be sold to existing residents. The procurement does not specify explicit set-aside designations for disadvantaged business enterprises. The Notice of Intent to Award dated February 14, 2025, reveals that 26 firms submitted proposals, with KJK Properties, Inc. receiving the highest score of 92.0 points, followed by Don Johnson, P.C. (89.3 points), HomeSmart Reality Group (89.0 points), and John L. Scott (88.3 points). Though specific contract values are not detailed, the fee structure will be negotiated as a percentage of sale price, with potential reimbursement for pre-approved marketing and advertising costs. The Clackamas County Contractor Travel Reimbursement Policy will apply to the selected contractor(s).