Request for Proposal (RFP) for Debt and Lease Management and Consulting Service Solutions

Region 14 Education Service Center is leading a Request for Proposal (RFP) for Debt and Lease Management and Consulting Service Solutions on behalf of itself and other government agencies through OMNIA Partners, Public Sector, Inc. The procurement seeks comprehensive software applications capable of managing multiple debt issues, leases, and bonds with robust tracking capabilities for principal, interest, fees, and financial compliance. Required system features include cloud-based, on-premises, or hybrid deployment options, compatibility with various ERP/accounting systems, comprehensive reporting dashboards, payment tracking, amortization scheduling, and integration with third-party debt management systems. Key procurement dates include questions due by September 24, 2025, and proposal submissions due by October 16, 2025, at 2:00 pm CT. The solicitation requires suppliers to demonstrate advanced debt management functionalities such as refunding management tools, end-of-year financial statement preparation, automated journal entry capabilities, and fund investment administration. Suppliers must provide an intuitive user interface, training resources, technical support, and ensure seamless integration with existing financial systems.

The cooperative contract is structured to allow participation from state and local governments, educational institutions, and non-profit organizations nationwide. Vendors must demonstrate national sales capabilities and marketing support, with no specific set-aside designations noted for disadvantaged enterprises. The contract term is three years with potential renewal options for up to two additional one-year terms, and maintenance/service agreements may extend up to five years. The estimated annual contract value is approximately $10 million, with pricing based on discounts from manufacturer price lists or fixed pricing models. Suppliers are required to pay an administrative fee of 3% of contract sales. While no incumbent vendors are specifically identified, the RFP emphasizes the need for comprehensive system integration and compatibility with existing technological infrastructure. Potential respondents should be prepared to provide flexible, scalable solutions that can adapt to diverse governmental financial management requirements across multiple jurisdictions.