REQUEST FOR PROPOSAL For Uninterruptible Power Supply (UPS) Hardware

The Madison Metropolitan School District (MMSD) in Wisconsin is conducting a Request for Proposal (RFP 4041) for Uninterruptible Power Supply (UPS) Hardware, seeking to procure 77 units of Vertiv Liebert PSI5 1920VA 1920W 120V advanced AVR line-interactive UPS systems and 77 Vertiv Liebert Intellislot Unity Platform Cards for remote management adapters. The primary objective is to support wiring closets at key instructional sites and improve network performance in preparation for the district's 1:1 device deployment. Proposals were due on March 8, 2019, at 2:00 PM CST, following a mandatory vendor conference held on February 18, 2019. The evaluation criteria include cost of eligible products (55%), remote management capability (20%), in-state/local vendor status (10%), past performance with the district (10%), and flexible invoicing capability (5%). Vendors must have a Service Provider Identification Number (SPIN) from the Schools and Libraries Division and comply with E-Rate Category 2 funding requirements for the 2019-20 funding year.

The procurement is being conducted under E-Rate funding, with specific requirements that all equipment must be ordered and invoiced after July 1, 2019. Vendors must provide USAC Bulk Upload Templates with each invoice and maintain commercial liability insurance with minimum coverage of $1,000,000. The district is exempt from federal excise tax and Wisconsin state sales tax. While no specific set-aside designations were mentioned, vendors must provide a one-year warranty against defects and keep quotations valid through July 15, 2019. The district reserves the right to defer or cancel orders if E-Rate funding becomes unavailable. The anticipated purchase orders will be placed between June 15, 2019, and July 15, 2019, with the contract running from the award date through the completion of the E-Rate process. No specific budget range or total contract value was explicitly stated in the available documentation.