Request for proposal – facility assessment services

The North Summit School District (NSSD) in Utah is issuing a Request for Proposal to procure comprehensive facility assessment services for the High School and attached Pool facilities. The District seeks qualified consultants to evaluate the current condition of both structures to support prioritization of future facility investments and improvements. The assessment deliverables must include structural evaluations, mechanical and electrical systems analysis, building code compliance review, safety alignment with Utah State School Safety Standards, site improvements evaluation, and aquatic systems analysis specific to the pool. Qualified proposers must demonstrate a minimum of three facility assessments completed within the past five years and provide firm profile and assessment team details along with client references. The evaluation process comprises three stages: a technical proposal scored on a 55-point scale with a minimum threshold of 40 points to advance, a 45-minute solution demonstration worth 20 points, and a cost proposal worth 20 points based on a lowest-bidder formula. Critical dates include the questions deadline of February 13, 2026 at 3:00 PM MDT, question responses on February 18, 2026, proposal due date of March 23, 2026 at 3:00 PM MDT, interviews during the week of March 23rd, and final award notification on April 8, 2026, with contract work anticipated to commence following board approval and span approximately seven months.

No set-aside designations or disadvantaged enterprise restrictions are identified in the solicitation documents. The RFP does not identify any incumbent vendors or current contractors, nor does it specify requirements for integration with existing infrastructure or technology systems. Proposals must be submitted electronically through Utah's Public Procurement Place (U3P) with cost proposals submitted separately from technical proposals, and pricing must be guaranteed for one year. The RFP documentation does not disclose a specific budget amount or budget range, leaving the award value undetermined at this stage. The North Summit School District reserves the right to reject any proposals, request best and final offers, and negotiate contract terms and conditions with selected proposers. The project timeline indicates a one- to three-month completion window beginning approximately July/August 2026.