Request for Proposal Data Network & Wireless Upgrade

Clintondale Community Schools in Clinton Township, Michigan, issued a Request for Proposal for a data network and wireless upgrade project across six school facilities: Clintondale High School, Clintondale Middle School, Parker Elementary, Rainbow Elementary, McGlinnen Elementary, and Clintondale Continuing Education. The procurement encompasses replacement of local area network equipment, wireless access points, and structured cabling, with primary deliverables including 120 Meraki MR42 wireless access points, multiple MS120 and MS220 network switches, and associated enterprise licenses and support packages for five-year periods. All costs must be submitted as lump-sum base bids with detailed cost analysis worksheets broken down by building location, unit pricing for individual components, and optional alternates, with all prices inclusive of taxes, permits, fees, delivery, installation, training, and one-year warranty services. Qualified contractors must be factory-authorized distributors with at least five years of proven experience installing medium to large data networking systems and must demonstrate direct manufacturer support relationships; contractors are responsible for pre- and post-installation wireless surveys, comprehensive testing and documentation, employee training, and ongoing maintenance and support during the warranty period. The RFP was released on January 7, 2020, with questions due by January 21, 2020, sealed bid proposals due by 10:00 AM on February 6, 2020, followed by public bid opening and interviews scheduled for February 12, 2020, contract award targeted for February 24, 2020, project start on April 4, 2020, and completion by August 30, 2020. Bidders must submit three copies of sealed proposals to Jill Gerhardt, Technology Director, along with bid security equal to 5% of the total proposal amount in the form of a certified check or bid bond, and mandatory affidavits regarding familial disclosure and Iran Economic Sanctions Act compliance; 100% performance and labor/material payment bonds are required upon contract award.

The RFP does not specify set-aside designations or restrictions for disadvantaged enterprises or other organization types; no incumbent vendors or current contractors are identified in the available documentation. The project qualifies for Year 23 E-Rate funding, though implementation is contingent upon E-Rate approval and Board of Education authorization. The specific award value or budget range for this procurement is not disclosed in the available documentation. Optional one-year post-warranty maintenance contracts are available for additional cost beyond the base contract award. Prospective bidders should note that the project timeline is contingent upon successful E-Rate funding approval and school board authorization prior to the scheduled April 4, 2020, project start date.