Request for Proposal Communication Facilities Projects

The Emergency Communications of Southern Oregon (ECSO) has issued a Request for Proposals (RFP) for Communication Facilities Projects spanning eight separate sites within Jackson County, Oregon. The comprehensive procurement seeks contractors to design, construct, and install communication infrastructure, including radio towers, equipment shelters, generators, and associated telecommunications equipment at locations such as Soda Mountain, Mt. Isabel, Rustler Peak, John's Peak, Shady Cove, Table Mountain, Tallowbox, and Flounce Rock. The project requires full-service contractors capable of providing all necessary design, labor, materials, and services to complete complex communication facility modifications and installations. Proposals are due on January 4, 2024, at 3:00 PM Pacific Standard Time, with a mandatory pre-proposal meeting scheduled for December 5, 2023, at 2:00 PM. ECSO will evaluate proposals based on the proposer's experience, comprehensiveness of the proposal, and cost, with the potential to interview top-ranked proposers before making final award decisions. Contractors may submit proposals for individual projects or a comprehensive bid covering all eight sites, with the possibility of receiving a discount for being awarded all eight projects.

The RFP encourages proposals from Disadvantaged Business Enterprises (DBEs) and Minority Business Enterprises (MBEs), though specific set-aside percentages are not explicitly detailed. The current incumbent for these communication facilities is ABC Communications, who has held the previous contract for three years. The total estimated project value is approximately $5.2 million, with funding sourced from federal and state grant programs, including support from the Oregon Department of Emergency Management. Each site requires unique infrastructure modifications, such as tower extensions, new equipment shelters, generators, and propane tanks, with most sites featuring standardized 12'x16' concrete shelters designed to meet rigorous building code requirements, including 150 mph wind speeds, 2-hour fire ratings, and bullet resistance. ECSO reserves the right to award contracts to one or multiple proposers based on the best overall value, with anticipated construction start dates in early 2024 and project completion expected within 24 months, including potential contract renewal options.