Request for High School Door Replacement Improvements

Richmond Community Schools issued a Request for Bids for High School Door Replacement Improvements at its high school facility in Richmond, Michigan, located within Macomb County. The procurement involved the removal and replacement of exterior doors and entrance improvements, with work organized into four separate bid proposals covering eight distinct door openings (Proposals A through D) utilizing fiberglass reinforced polyester (FRP) doors and hardware. Bidders were required to submit sealed proposals in duplicate on forms furnished by the Construction Manager (George W. Auch Company), with successful bidders obligated to complete all work at each opening within one day by approximately 2:20 p.m., with a maximum of one to two openings per day. The architectural and engineering firm French Associates of Rochester, Michigan prepared the bidding documents and specifications. Key deadlines included a pre-bid meeting held on March 19, 2020, at 3:00 p.m. at Richmond High School Media Center; bid document availability beginning March 12, 2020, at AUCH Construction's office in Pontiac, Michigan; and a sealed bid submission deadline of 2:00 p.m. EST on March 30, 2020, at Richmond Community Schools (35276 Division Road, Richmond, Michigan), addressed to Ms. Tammie Schadd, Director of Business and Management Services, with public bid opening and reading occurring at 2:00 p.m. on March 30, 2020. The project was approved by the Board on April 13, 2020, with mobilization scheduled for May 25, 2020, and project completion required by June 1, 2020.

All bidders were required to submit sworn and notarized statements disclosing familial relationships with Board members or the Superintendent, compliance with the Iran Economic Sanctions Act, and equal opportunity statements. Bid bonds or cashier's checks equal to 5% of the proposal amount were required for proposals exceeding $24,924, and successful bidders submitting proposals of $50,000 or more were obligated to furnish a Performance and Payment Bond at 100% of the bid amount, with bond costs included in the proposal. Bidders were required to maintain workers' compensation insurance, comprehensive general liability coverage with a minimum $2,000,000 aggregate, and auto liability coverage. Unit price proposals were required for glass gasket removal and installation and caulk removal and installation with silicone replacement, and alternates were offered for removal and replacement of existing aluminum framing, glass, and hardware. The contract was subject to AIA Document A132-2009 and A232-2009, modified by Construction Manager Supplementary Conditions, with payment terms providing 90% progress payments and 10% retainage until final completion and acceptance. The Board of Education reserved the right to reject any or all bids, waive informalities, and award the contract at its sole discretion regardless of bid price.