Request for Bus Camera System bid

Onsted Community Schools District in Onsted, Michigan issued a Request for Bus Camera System bid solicitation for the procurement and installation of video surveillance systems on ten new school buses. The scope of work encompasses the complete design, supply, installation, configuration, and testing of bus camera systems including wide-angle interior cameras with night vision capability, forward-facing cameras, digital video recorders (DVRs), GPS tracking integration, WiFi video offload functionality, comprehensive cabling infrastructure, and video management software. Bidders must submit proposals containing a cover page with company logo, completed bid form, one-page synopsis, Familial Disclosure Form, Iran Form, product spreadsheet, project description, and proof of a 5% bid bond by the extended deadline of June 8, 2020 at 3:00 PM via email submission to Bret Emerson at Commtech Design and Phil Clark at Onsted Schools. The original bid deadline of June 1, 2020 was extended to June 8, 2020, with all questions regarding the bid required to be submitted by May 28, 2020 at 3:00 PM, and no pre-bid meeting was scheduled. Work will be performed on-site as buses arrive from the manufacturer with access available from 7:30 AM to 5:00 PM Monday through Friday, with a project completion date of August 15, 2020. Evaluation criteria include compliance with bidding documents, price competitiveness, responsiveness to all requirements, experience with similar projects, manufacturer relationships and availability of certified personnel, and assessment of any ongoing costs associated with equipment or installation. Required qualifications include full licensing and insurance coverage, manufacturer authorization, employment of certified technicians, workers' compensation with $500,000 limits, general liability coverage of $1,000,000 combined single limit, automobile liability of $500,000, and umbrella insurance of $2,000,000 naming the owner as additional insured.

No set-aside designations or restrictions specifically targeting disadvantaged enterprises are identified in the bid documents. Successful bidders with contract values of $50,000 or more must obtain a 100% Performance Bond, Labor and Material Bond from a Michigan-licensed surety with an A.M. Best rating of A- or better, with a one-year warranty on all installation work and equipment required, plus five-year manufacturer warranties on DVRs and cameras and five-year software licensing support. Three alternative manufacturer products were pre-approved as equals to the original specifications through Project Addendum #2, including 247Security Zeus and Cameras, AngelTrax, and Radio Engineering Industries, Inc. (REI) HD5 DVR, expanding bidding options while maintaining compliance with project requirements. Monthly invoices will be submitted on AIA G702/G703 forms with payment due within 21 days of engineer and contractor signature, with the owner retaining 10% until final completion and substantial completion occurring after 30 days of system operation without outages or failures. No specific award value or budget range is disclosed in the bid documents; however, the estimated contract value is anticipated to exceed $50,000 based on the requirement for performance and surety bonding, though exact budget information is not provided in the available solicitation materials.