Onsted Bus Video Secuirty -Bid Docs.pdf

Bid Documents For

BUS CAMERA SYSTEM

Project #1123-02-02

Onsted Community Schools

District Offices 10109 Slee Rd.

Onsted, MI 49265

Distributed by:

Contact Bret Emerson

616-863-8132 emersonb@commtechdesign.com

Onsted Community Schools FRONT END 28 0500-1 Bus Camera System #1123-02-0

SECTION 28 0500 – FRONT END

PART 1 - GENERAL

1.01 INTRODUCTION

A. Onsted Community schools invites qualified contractors to provide proposals for Bus Camera

Systems for their new Buses.

1. The cost for the installation of all the cabling, cameras and recording equipemnt including all equipment, labor, installation and testing.

2. This includes all licensing, software and configuration.

3. All work shall include all equipment, labor, installation and testing.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

1.02 CONTACTS

A. The contact for all questions and any addendums during bidding shall be:

Commtech Design Bret Emerson 616-863-8132 emersonb@commtechdesign.com

B. The owner as referred to in this bid is:

Onsted Schools District Offices

Onsted, MI 49265

1.03 DUE DATES

A. Bids are due at June 3, 2020 at 3:00PM.

Onsted Schools District Offices

Onsted, MI 49265 Emailed Copies are allowable. Shall be received prior by Bid Due date and time to:

Bret Emerson bret@commtechdesign.com Copy to Phil Clark stark.p@onstedschools.us

B. There will be no Pre-Bid Meeting for this project:

C. All questions shall be submitted to the owner no later than May 28st, 2020 at 3:00PM. All questions shall be sent via email to Bret Emerson of Commtech Design.

Bret Emerson bret@Commtechdesign.com 616-863-8132

1.04 BUILDING SITES

A. Work to be completed on the owners site as the buses arrive from the manufacturer B. Access to the sites shall be from 7:30 AM to 5:00 PM Monday thru Friday.

1. Arrangements can be made for additional time on site during each day as scheduled with the owner.

1.05 OWNERS RIGHTS

A. The owner reserves the right to waive any formalities to bid, to reject any or all bids and to accept the bid that is most favorable to the Owner.

Onsted Community Schools FRONT END 28 0500-2

B. The owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

C. Bidder recognizes that the owner is subject to the Freedom of Information Act. Per formal request the owner will make bid documents available for public review following contract with a successful bidder.

1.06 BID RESPONSE FORMAT -EMAIL

A. The owner requires that all responses be in the following format and include the following:

B. Format

1. Email shall be titled: Client Name -Project Name - Bidder Name – Response

2. Attach to the email a single PDF document titled: “Onsted Bus Camera – (Add your company name)”. This document shall be considered your entire bid response.

3. Send a second email with no attachment titled: Client Name -Project Name - Bidder

Name – Verification Email

a. This will be used in case there were any issues with receiving the PDF file with the Response Email.

4. Email to recipients noted above in Due Dates Section

C. All bid responses shall be submitted on a combined PDF document. Document shall contain:

1. First Page shall be cover page with project name and your company logo.

2. Include fully filled out Bid Form

3. Single-page synopsis of your bid.

4. Familial Disclosure Form

5. Iran Form

6. Bid Bond (If supplying a check include a copy of the Cashiers Check. Owner may ask for physical check after the bid due date.

7. Any other forms required in the RFP,

8. Spreadsheet listing products being proposed.

9. Description of the bidder’s response and the services they will provide.

10. Any information the bidder wishes to include that was not specifically required.

1.07 DOCUMENTS

A. The following drawings are part of the bid package.

1. Refer to the table below to determine which drawings are included in each bid category. Some drawings refer to multiple bid categories.

DWG.

Drawing Name

TC101 Bus Camera

B. The following specifications are part of the bid package.

1. The following specifications are part of the bid package.

2. Refer to the table below to determine which specification sections are included in each bid category. Some sections refer to all bid categories

Specification

28 0000 Coversheet 28 0500 Front End Bid Form Familial Disclosure Iran Form 28 1000 Bus Camera

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PART 2 - PERSONNEL

2.01 BIDDER

A. Minimum Bidder Qualifications:

1. Bidder must be fully licensed and insured.

2. Bidder must be fully authorized by the manufacturer being proposed to install and configure the equipment.

3. Shall have technicians that are fully certified to install and configure the equipment being provided as part of the bid.

B. Bidder shall address each item in this package as specified. All required labor and equipment must be quoted. Any exception must be noted and explained. All bids must include the entire section bid to be considered.

C. The Contractor can withdraw their bid at any time prior to opening the bids.

D. Work shall be coordinated with the owner’s technology coordinator, architect, construction manager and the technology designer

2.02 PERSONNEL

A. All personnel working on the project shall be certified by the manufacturer to install, configure and connect the equipment as per the owner’s requirements and the manufacturer’s specifications.

B. The contractor shall assign a Project Manager to the project who will have ultimate authority to make decisions, schedule work and fix or repair any non-conforming equipment.

1. Provide a list of the projects of similar size and scope to the work they will be doing as part of this project. Include examples of three projects with similar scope that the PM has worked on in the last three years.

2. The project manager will be the primary contact for this project

3. The project manager shall attend all project meetings and be fully aware of all work going on as part of the project.

2.03 BACKGROUND CHECKS

A. Contractor’s staff may be required to pass a security clearance check conducted by the

Owner.

B. The Contractor shall authorize the investigation of its personnel proposed to have access to facilities and systems on a case-by-case basis.

1. The scope of the background check is at the discretion of the owner and the results will be used to determine Contractor’s personnel eligibility for working within the facilities and systems.

2. Such investigations will include Michigan State Police Background checks (ICHAT) and may include the National Crime Information Center (NCIC) Fingerprints.

3. Proposed Contractor personnel may be required to complete and submit an RI-8 Fingerprint Card for the NCIC Fingerprint Check.

4. Any request for background checks will be initiated by the owner or construction manager and will be reasonably related to the type of work requested.

PART 3 - WORK REQUIREMENTS

3.01 DOCUMENTS

A. The contractor shall review all bid documents including specifications and the drawings. The specifications and documents and any addenda detail the requirements of the chosen contractor.

B. It is mandatory that items of material and equipment conform to the Contract Documents and meet the quality standards in every respect.

C. Where any specifications or drawings are not in agreement the higher value or more stringent requirement shall apply and shall be included in the bid pricing.

3.02 PRODUCTS

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A. All products shall be of the latest manufacture. No remanufactured or used equipment shall be provided as part of the bid.

B. All equipment shall be provided in the manufacturers shipping container. Provide copy of the shipping lists as part of the project documentation.

3.03 PRODUCT DELIVERY AND LIABILITY

A. The contractor shall be responsible for the complete installation of new and un-damaged products.

B. The contractor shall be liable for all equipment until it is formally accepted by the owner in writing. This shall include the equipment when it is in the contractor’s facility and when it is in the owner’s facility until it is formally accepted.

3.04 DAMAGE

A. The contractor shall be responsible for all damage made to the building or any of the buildings contents during their work as part of this project.

B. The contractor shall not disturb any hazardous material or materials that they are not authorized to work with.

3.05 INCIDENTAL WORK AND PERMITS

A. The contractor shall be responsible for requesting, obtaining and paying for any and all permits required for their work by the local, county, state and federal authorities having jurisdiction (AHJ) over the work being performed.

B. Provide any and all work or equipment required by the Authority Having Jurisdiction (AHJ) that may or may not be specifically noted in these documents.

3.06 INSPECTION OF THE WORK

A. The contractor shall keep up to date as-builts on site for the duration of the project. The engineer may request to see the as-built documents at any time.

B. The Contractor shall promptly facilitate inspection and testing of the Work regardless of expense as necessary or as requested by the Owner, regardless of whether or not the Work in question is his own or that of a subcontractor.

C. If such tests or inspections reveal deficiencies as measured by Construction documents or an independent consultant/testing agency or the owner/engineer, the Contractor shall bear all costs incurred to correct such deficiencies, and the cost to reconstruct any work to meet the contract documents.

3.07 PROJECT MEETINGS

A. The contractor shall attend project meeting as designated by the owner or engineer.

Attendance is mandatory.

PART 4 - WORK SCHEDULES

4.01 PROJECT SCHEDULE

A. It is the intention of the owner to take possession of the Work by the established completion date or earlier, within the shortest time possible consistent with good construction practices.

B. The Completion Date Shall be August 15, 2020 C. Upon award of the contract the contractor shall provide a complete schedule for their work.

This shall reference dates in the document and be coordinated with the schedule of any other contractors.

1. Include start date

2. Products installed

3. Punch list work complete

4. Substantial Completion

5. Final Completion after system has been working for 30 days with no outages or failures

D. If the work is delayed through the fault of the owner (or of any separate contractor employed by the owner)

Onsted Community Schools FRONT END 28 0500-5

1. The Contractor shall notify the owner, in writing, of any condition or situation that in the Contractor's opinion warrants an extension of Contract Time.

2. The Contractor shall not be entitled to additional compensation or damages due to delays, interference’s or interruptions to the Work or the Project, but shall be entitled only to an appropriate extension of time in accord with the General Conditions of the Contract for Construction.

PART 5 - DEFICIENT WORK

5.01 PRODUCT AND INSTALLATION DEFICIENCIES

A. The Contractor shall expediently correct all deficiencies brought to his attention in writing or verbally by the owner. If, in the opinion of the owner and the technology design or construction manager, the Contractor fails to correct deficiencies, or fails to act expeditiously to correct deficiencies, the owner may:

1. Accept the deficiencies in the Work, and reduce the Contract Sum of the Contractor at fault by a unilateral Change Order issued and signed by the ownert in an amount to be determined by the owner.

2. Have the deficiencies removed in any reasonable manner available to the Owner, and charge the Contractor at fault for the costs incurred, or reduce that Contractor's Contract Sum by a unilateral Change Order issued by the Owner for the costs incurred.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

PART 6 - GENERAL

6.01 LEGAL REQUIREMENTS

A. The Contractor shall comply fully with all laws, statutes, ordinances, rules, regulations, codes, and lawful orders applicable to their work, including employment regulations, unless specifically exempted from compliance by the Contract Documents. Where local codes differ from codes of broader jurisdictions, the more stringent code shall apply. The Contractor shall promptly notify the Owner in writing of items in the plans or specifications for this project that violate any applicable codes.

6.02 CLEAN SITE

A. The contractor shall clean the site daily.

B. The contractor shall be responsible for disposal and removal from the site any and all waste and debris generated from their work.

C. All dust or ceiling debris generated as part of the work shall be cleaned each day.

6.03 PREVAILING WAGE

A. This project is not subject to the Prevailing Wage Law; Michigan Public Act 166 of 1965.

6.04 TAXES

A. The bidder is responsible to apply all tax information within their proposal. Contractor is responsible for applying such tax with each request for payment and complying with Federal, State and local laws.

B. All tax costs shall be included in the base bid price.

6.05 PAYMENTS

A. The contractor shall submit an invoice on the AIA form G702/G703 each month. The invoice shall include only work completed at the time of submission.

B. The contractor can be paid for equipment in storage at the owner’s site as long as the owner is provided with proof of insurance for the equipment.

C. The owner will provide payment on the invoice within 21 days of a signed invoice by the engineer and contractor.

Onsted Community Schools FRONT END 28 0500-6

D. The owner will retain 10% of the total cost of the project until the system is considered finally complete as detailed in the project documents.

PART 7 - REVIEW OF BIDS

7.01 OWNER REVIEW

A. The Owner reserves the right to waive any formalities to bid, to reject any or all bids, or to accept the bid that is most favorable to the Owner. The Owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

7.02 BID BOND

A. Provide with the bid response a 5% Bid Bond which is required for all proposals. The bond must be in the form of a certified check or a bond executed by a surety company authorized by the State of Michigan. The amount of the bond shall be forfeited if the Contractor, after being awarded the bid, fails to enter into an appropriate contract with the Owner within (30) days.

7.03 PERFORMANCE BOND

A. Successful bidders, for work valued at $50,000 or more, will be required to secure

Performance, Labor and Material Bonds issued for the full amount (100% value) of the contract by a company licensed to do business in the State of Michigan and having an A.M.

Best rating of A- or better. The cost of these bonds is to be included in the proposal amount.

7.04 INSURANCE

A. Contractors must have the proper insurance forms submitted prior to start of their Work. The required insurance shall be written for not less than the limits shown below, or greater if required by law. Contractors will require all subcontractors to maintain similar coverage limits.

The Contractor shall name the Owner as additional insured.

1. Standard Workers Compensation and Employers Liability Employers Liability

a. $500,000 Bodily Injury by Accident—each accident

b. $500,000 Bodily Injury by Disease—each employee

c. $500,000 Bodily Injury by Disease—policy limit

2. General Liability Combined Single Limit Liability

a. $1,000,000 each occurrence

b. Or Split Limit Liability

c. $500,000 Bodily Injury—each occurrence

d. $500,000 Property Damage—each occurrence

3. Aggregates

a. $1,000,000 General Aggregate

b. $1,000,000 Products-completed operations

c. Automobile Liability Combined Single Limit Liability

d. $500,000 each accident Or

e. Split Income Liability

f. $500,000 Bodily injury—each person

g. $500,000 Bodily injury—each accident

h. $500,000 Property Damage—each accident

4. Umbrella Insurance

a. $2,000,000 Limit over primary insurance

7.05 REVIEW OF BIDS

A. Bids will be reviewed based on the following criteria:

1. Compliance with bidding documents

2. Price

3. Responsiveness to owner’s requirements

4. Experience and references with similar projects

5. Manufacturers relationships and personnel that are certified in the manufacturer’s equipment.

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6. Any on-going costs associated with the equipment or installation.

7. The owner reserves the right to make any decision which they deem to be in their best interest regardless of price or experience of the bidders.

END OF SECTION

BID FORM

Bus Camera System

Bus Camera System

#1123-02-02

TO: Onsted Community schools

10109 Slee Rd

Onsted, MI 49265

Company Name:

hereinafter called "Contractor", does agree to provide equipment and labor as described in the specifications and drawings.

Base Bid $ (in numbers)

The base bid is the cost to provide and install ten (10) bus video security sytems as described in the specifications and in the drawings.

Work shall include all equipment, labor, installation, configuration, warranty and testing.

Authorized Signature:

Name (printed):

Date:

Email:

Telephone:

Addenda

The Contractor acknowledges receipt of the following addenda and has included their costs in the Total Base Bid price shown above.

Addendum # Dated: Addendum # Dated:

Contractor Address: Phone:

Fax:

E-mail:

Voluntary Alternates:

Bid Form Page 1 of 2

BID FORM

Bus Camera System

Voluntary alternates are allowed and may be considered at the discretion of the owner. For each voluntary alternate, provide a brief written description and attach additional information as requried to fully describe intent. All alternates shall be completely inclusive and shall not require any additional work by other trades.

1.

Descripton

Add / Deduct (circle one) $

2.

Descripton

Add / Deduct (circle one) $

Unit Costs:

Provide pricing for the described work or the described product as a single unit cost.

The unit cost shall include any travel, equipment labor, overhead and tax required for purchase and installation of the product or service.

1 Provide, install and test one (1) interior camera and cable and connect to the DVR. Assume this is an interior Camera.

Unit Cost: $

2 Provide, install and test one (1) interior camera and cable and connect to the DVR. Assume this is an interior Camera.

Unit Cost: $

Bid Form Page 2 of 2

STATEMENT REGARDING FAMILIAL RELATIONSHIP

AFFIDAVIT OF _______________________________

(name of affiant)

STATE OF MICHIGAN

COUNTY OF _______________

______________________________makes this Affidavit under oath and states as follows:

1. I am a/the President Vice-President Chief Executive Officer Member Partner Owner Other (please specify) __________________________________

Of ____________________________________, a bidder on a construction project for (insert name of contractor)

_______________________________________ that involves, at least in part, construction (insert name of school district) of a new school building or an addition to or repair or renovation of an existing school building.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employees(s) of the aforementioned contractor and the school district’s superintendent and/or board members

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(signature of affiant)

Dated ___________________

Subscribed and sworn before me in ________________County, Michigan, on the ______day of _________________, 200__

______________________________________(signature)

_______________________________________(printed)

Notary public, State of Michigan, County of _______________

My commission expires on _____________________________

Acting in the County of ________________________________

Iran Economic Sanctions Act Certification

I am the _____________________ of ____________________________________, or I (title) (Bidder Company) am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the Bus Video security systems at Onsted Community Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

Onsted Community Schools BUS VIDEO SECURITY 28 3700-1 Bus Camera System #1123-02-02

SECTION 28 3620 – BUS VIDEO SECURITY

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. This section includes parts, cameras and equipment required for installation of the video surveillance cameras and recording system on a bus.

B. This shall include new IP video cameras and their software/configuration equipment as shown on the drawings and detailed in the specifications.

C. This shall include new all-weather, bus-ready video recording (Digital Video Recorder, DVR) and offloading system equipment and software.

1.02 COORDINATION

A. All cables shall be installed on the bus B. Connect to power from the bus electrical system. Provide cabling and any equipment required for connectivity.

C. All cameras shall be installed in relation to the lights and other obstructions.

D. Remove and replace all bus panels required to fully route and hide the cameras and NVR.

1.03 DESCRIPTON

A. Provide new cameras for video surveillance. See the project drawings for location and quantities.

B. Cameras shall be outdoor and heavy-use rated.

C. All cameras shall be powered from the central location DVR.

D. Install DVR on the bus and connect to power E. Install all cameras and wire to the DVR F. Aim and focus all cameras G. Verify recording of the cameras H. Install software and hardware to allow video offload to the owners data network.

PART 2 - PRODUCTS

2.01 MANUFACTURERS

A. Approved Manufacturers for bus cameras and recording system.

1. Pro-Vision or equal

2. Others as approved prior to bid.

a. Email Bret Emerson, bret@commtechdesign.com and ask for approval of any other manufacturers. Provide detailed information on the proposed system for evaluation.

2.02 CAMERA REQUIREMENTS

A. Cameras shall provide full color images shall operate and provide images in low light.

B. The Contractor shall review each bus with the Owner prior to ordering each camera.

1. Finalize the needs of the Owner with the camera position to ensure that the correct camera and mounting is purchased.

C. Cameras shall be powered from the DVR/NVR device.

1. Each camera shall be able to provide a clear image in a wide-variety of temperatures.

2. Cameras shall be quick start to provide images as soon as the bus is started.

3. Provide mounts for cameras based on their installation location. See drawings and conduct a field survey prior to ordering to ensure that he correct mounts are provided.

a. Exterior mounts shall allow cable entry to the dome via the support. No cables shall be exterior to the mount or dome.

2.03 WIDE ANGLE INTERIOR CAMERA

A. Compact, wide-angle camera with night vision.

1. Camera shall be capable of the following:

a. Adjustable surface mount that allows 360 degree mounting.

b. Power through cable from DVR/NVR

Onsted Community Schools BUS VIDEO SECURITY 28 3700-2

c. Fully compatible with the Video Recording System

d. Minimum frame rate capability shall be 10 frames per second at maximum camera resolution.

2. Camera/lens shall meet or exceed the following requirements:

a. 1/ 3 inch progressive Scan RGB CMOS.

b. Picture element that is 1920 (H). x 1080 (V)

c. Auto Iris

d. Light sensitivity of .0 lux for Color,

e. Field of view of 175 degrees horizontal

f. Shall be capable of audio recording

3. Camera shall be Pro-Vision #DVR-818 or equal B. Forward Facing Camera

1. Camera shall be capable of the following:

a. Adjustable surface mount for mounting directly next to the front window.

b. Power through cable from DVR/NVR

c. Fully compatible with the Video Recording System

d. Minimum frame rate capability shall be 10 frames per second at maximum camera resolution.

2. Camera/lens shall meet or exceed the following requirements:

a. 1/ 3 inch progressive Scan RGB CMOS.

b. Picture element that is 1920 (H). x 1080 (V)

c. Auto Iris

d. Light sensitivity of .0 lux for Color,

e. Field of view of 130 degrees horizontal

f. Shall be capable of audio recording

3. Camera shall be Pro-Vision #DVR-813 or equal C. Camera Cables

1. Provide camera cables as required to support camera power, video images and audio signals from the camera to the DVR>NVR.

2.04 CAMERA ACCESSORIES

A. Camera Mounts:

1. The Contractor shall provide all appropriate camera mounts. Refer to the drawings and conduct a bus survey to determine each camera mounting type required.

a. Complete this prior to ordering cameras.

2. Exterior cameras will be mounted to the metal of the bus.

a. Where the camera is to look horizontally along a bus provide the correct mount.

1) Install to fully seal all exterior penetrations of the metal of the bus.

2) Install to minimize any wind sounds

3. The security cameras shall be mounted to the bus structure where shown on the drawings and/or as directed by the owner during installation.

a. Contractor shall provide a mount that best corresponds to the structure and can be securely mounted.

b. Mount the camera at the optimum height/location to allow the best field of view and future service.

c. When mounting the cameras, take into account the light and mount the camera so that it does not block light.

d. The camera mount shall provide a route for cables extending from the raceway to the camera.

B. Camera and Power Cable:

1. Cables for transmission of the image and to provide power to the camera shall be all weather rated.

2. Power cable (if required) shall be sized based upon the power requirements of the camera and other components in the camera, such as a heater.

3. The Security contractor shall install all patch cables between the cameras and

DVR/NVR.

Onsted Community Schools BUS VIDEO SECURITY 28 3700-3

2.05 VIDEO SECURITY HARDWARE

A. Digital Video Recorder (DVR):

1. The Contractor shall provide an DVR that connect to all the video cameras on each bus.

a. The DVR shall be a central control and storage system that allows the Owner to view and review images from any or all cameras.

2. DVR and associated storage shall be of the latest manufacture and software release available.

3. The DVR shall be capable of continuous recording and shall be fully programmable on a per-channel basis.

a. See specifications below for recording parameters.

4. The DVR shall have expandable storage capacity to allow additional storage of video.

The expandable storage shall be easily added and integrated into the system.

5. The DVR shall offer plug-and-play configuration for cameras.

6. The DVR shall allow real-time GPS Tracking

a. DVR shall integrate with GPS satellite location data to track, real-time and recorded location of each bus when the bus is running.

b. Include and install a GPS tracking antenna, \

c. Pro-Vision #DVR-750 or equal.

7. The DVR shall provide for a driver Event button

a. Button to trigger tags in video recording in case there is an event that the driver wants to mark.

b. Install button at the Driver location.

c. Pro-Vision #DVR-710 or equal

8. The DVR shall meet or exceed the following design and performance specifications:

a. Physical:

1) Shall be made of stamped steel and extruded aluminum.

2) Shall be rugged for use on moving vehicles

3) Shall be weather/dust proof to provide a sealed environment for the processor and storage.

b. Processor:

1) Capable of processing 20 Frames per second on each provided camera.

2) Capable of processing audio files from each camera.

3) Capable of operating GPS Tracking, WIFI offload and Alarm/Event input button.

4) Processing shall be done on solid-state drives. No spinning drives are allowed.

5) Video compression shall be H.264

c. Video offload

1) Shall be equipped to offload video through a WiFi signal at the bus parking building.

2) Equip with WIFI antenna to support connectivity.

3) Owner at their desktop shall be able to choose a range of video to download when the Bus is within WIFI Range.

d. Video recording format

1) AVI file format

e. Video image storage: This shall include the amount of disk storage space required to store all the images from the cameras. Storage space shall be calculated based on:

1) Provide minimum of 256GB of internal storage

2) Recording images on all cameras at 15 frames per second,

3) Assume recording full time during bus use. Assume bus is recording cameras 4 hours per day.

4) Provide storage to hold 7 days of video using parameter above.

f. Total Capacity shall be calculated by Contractor. Provide calculations if you are asked to present your solution or if you are the chosen bidder.

Onsted Community Schools BUS VIDEO SECURITY 28 3700-4

9. DVR shall be powered by a power supply that derives its power from the Bus electrical system. Connect the DVR.

10. DVR shall be Pro-Vision #DVR-808S-256 or equal

a. Equip with all storage and SDXC Memory cars to record all cameras.

2.06 VIDEO MANAGEMENT SOFTWARE (VMS)

A. The VMS shall be

1. Scalable video management software hosted on mobile DVR

2. File format shall be FAT32

3. The VMS shall support installed bus cameras.

4. The VMS shall be full featured with client software applications intended for

a. Live video monitoring

b. Real-time alarm monitoring and display

c. System management

d. Instantaneous retrieval of archived video

e. Evidence production on AVI files that can be viewed on any PC

f. Export of tamper evident video on recordable CD’s or DVD’s.

5. The NVR software shall provide for the following:

a. Support connection to wireless network for video offload

b. Desktop PC software for

1) Video management and

2) Video offload and

3) Long term storage of downloaded video

4) Camera and DVR management

c. Playback by date, time, and camera.

d. On-screen programming.

e. Facial Blurring for Privacy protection on downloaded and recorded video.

f. Geo Fencing capability

g. Video Search for motion and time.

h. Shall be password protected

6. The surveillance system server shall support full audio between camera and DVR.

Shall support the following features and functions:

a. Outgoing audio – microphone inputs at the cameras shall transmit audio streams to DVR

b. Audio shall be transmitted to, and recorded by, the DVR. The audio shall be transmitted to computers with a viewing client and installed speakers.

7. Video download and offload shall be able to be written to a USB or DVD drive

a. Shall be able to be offloaded in a Windows Video file type

b. Shall be able to be offloaded on a watermarked video image player that is downloaded along with the video to the storage device.

8. VMS Shall be Pro-Vision or equal.

PART 3 - EXECUTION

3.01 EXAMINATION

A. Examine all buses prior to ordering DVR and Cameras and cables.

1. Verify space for DVR and cameras and connectivity of the system.

3.02 PREPARATION

A. Visit each bus to verify the type of camera mount prior to ordering the cameras.

B. Green Tape walk thru.

1. Contractor shall walk the bus with the owner and identify each camera location with the owner prior to installation.

2. Discuss the type of camera and its proposed field of view.

3. Make adjustments as required by the owner and by the bus structure to minimize interference and blocking of the camera image.

Onsted Community Schools BUS VIDEO SECURITY 28 3700-5

4. Install a piece of green tape on the wall or ceiling at each camera location after agreement on the location is reached.

5. Remove green tape after installation of cameras

3.03 DVR INSTALLATION

A. The DVR shall be mounted at a secure and unobtrusive location in each bus.

1. Mount the DVR to a plate to secure the device.

2. Connect the NVR and all cameras to the bus power system.

a. Provide any cabling and fuses and power supplies required.

3. After full configuration of the system the contractor shall copy the complete configuration to another of the owner’s servers and shall provide a CD or USB drive copy of the configuration.

a. Contractor shall keep a copy of the original configuration of the DVR and all cameras on each bus.

b. Provide the information to the owner on a CD or USB Drive.

B. Fully configure the Video Recording and Control Software.

1. The Contractor shall meet with the Owner prior to installation of the system to discuss all aspects and abilities of the DVR and VMS and the attached cameras.

2. The Contractor shall present all configuration options to the Owner to get their input and let them choose how the system is to be used and configured.

3. The Contractor shall configure and install the system as requested by the Owner and as shown on the drawings and specifications.

4. The servers and storage shall be configured based on the manufacturer’s recommendations.

5. Configuration of the system shall include but not be limited to the following.

a. Labeling of all cameras in the system to match the owner approved labeling scheme as well as their chosen specific descriptive name.

b. Video blanking of any areas on each camera if there are areas that are not to be seen or recorded by the NVR system.

c. Passwords and logins for users and administrators. Include in this a list of all the users and their access levels.

d. Recording Frames per second, resolution and long-term recording resolution.

e. Specialized recording times for each camera including additional FPS or resolution at times of the day.

f. Auto Download times and all cameras to be backed up. Configure scheduled backups

g. Aiming, focusing and framing of all camera images.

1) Sit with the owner and review each camera’s view and custom set the aiming, framing and focus of each camera.

2) Have someone at the camera while reviewing that is able to move and aim and focus the camera.

3) Download an image from the camera as the owner wishes it to be aimed

6. Recorded images and offloaded images shall be able to be time-stamped with the date, camera number and exact time down to the second when the video was recorded.

a. This shall be able to be seen on the viewing station and shall be attached to the video when it is offloaded and viewed on an outside player.

b. Setup the server and software to obtain time from the national standard time.

C. Setup DVR on the owners WIFI network.

1. Name each DVR for the bus number and verify connectivity from the owners WIFI network to each DVR.

3.04 CAMERA INSTALLATION

A. Each camera shall be installed to provide maximum field of view and security.

B. Cameras shall be mounted securely to the structure and shall be sealed to prevent water or any other environmental condition to enter the camera.

1. Provide the correct mount for the location of each exterior camera.

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2. Where the mount is to the outside of the bus then the contractor shall install a grommet from the exterior camera to the inside of bus.

3. Review mounting location to determine optimum height of camera to cover all areas and provide the clearest pictures. Mount at appropriate height.

4. Work with the Owner to focus and align all cameras for maximum coverage.

5. Seal around all conduit openings and the camera mount to seal from water and air infiltration.

C. Contractor shall focus and aim all cameras

1. Camera aiming and focusing shall be a process where the owner has input at each stage.

2. The process for aiming and focusing shall be as follows:

a. Meet with the owner and determine the desired view of each camera. Determine where images shall overlap and what they are focusing etc.

1) Add this information to the camera naming spreadsheet.

b. Install the cameras and aim as per the meeting notes.

c. Meet with the owner and review each camera view on the monitor. Make notes of any changes required.

d. Schedule a time to make all changes.

1) Changes shall be made while the owner is reviewing the live image through the VMS Software. The contractor shall have a person at the camera that can aim and focus the camera.

2) Once the owner agrees on the image aim and focus generate a still picture of that image and keep it in a file.

3) Print the aimed view and provide as part of the submittal at project substantial completion.

D. Cable installation

1. Plan route of the cables from the cameras to the DVR to minimize panel removal.

2. Remove and replace any panels and escutcheons required to hide the cables.

3. Secure all cables to keep them from moving and rubbing on any panels or sharp edges

4. Label the cables at each end.

5. Replace any panels and screws/bolts/rivets that are removed to place the cameras or the camera cables.

E. Camera naming

1. The contractor shall work with the owner and engineer to determine the naming and numbering convention for the cameras.

2. Determine the naming and then apply that to each camera. Enter the designation of the camera into the video security system.

3. On all cameras the contractor shall affix a label with the camera number to the exterior case of the camera. This shall be visible when standing near the camera.

F. Label the camera cable at the DVR so that it is easily identifiable which camera is connected to which port.

1. Labels shall be self-laminating, wrap-around labels.

2. Brady LAT series or equal. Minimum 1” wide

3.05 PRE-INSTALLATION SUBMITTALS

A. Product Data Sheets

1. Product data sheets shall consist of the manufacturers detailed specification sheets or “cut-sheets” for each product that is to be installed by the contractor or any subcontractors.

a. Email PDF File with each part being submitted

b. Highlight in YELLOW the actual part number being submitted

2. Product data sheets shall minimally include, but shall not be limited to:

a. Part Number

b. Manufacturer

c. Description of the product

d. Physical dimensions and characteristics of the product

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e. Picture or manufacturers drawing of the item, where applicable

f. Electrical characteristics of the product including heat-load for active electronics.

g. Optical characteristics of the product for Fiber-Optic equipment and cable.

3. Provide product data sheets for all equipment and cabling that is to be installed by the contractor.

B. SHOP DRAWINGS

1. Shop Drawings shall consist of detailed drawings showing actual connectivity and cable types for the systems noted below:

a. Bus Camera System showing:

1) DVR

2) Cameras

3) Connectivity

3.06 POST-INSTLLATION SUBMITTAL

A. Provide post-installation submittal / as-builts. Shall include:

1. Drawing of each Bus and its camera locations

2. Show camera names on the drawing.

3. DVR location on each bus

4. USB with copy of each DVR configurations to be used in case of a catastrophic loss of memory or configuration on the DVR.

5. Copy of Manufacturers and contractors’ warranty.

3.07 SYSTEM TESTING

A. Take each bus for a minimum 30-minute drive with the owner post installation.

B. Test the following:

1. Real time cellular route tracking and video viewing (if system is so equipped)

2. Event Marker.

a. Press the Event Marker button 3 times during the trip.

b. Verify that events are marked in downloaded information

3. GPS tracking

a. Test that the GPS antenna is tracking the location of the bus

b. Verify that the bus route is viewable thru the software and on the map.

4. Download all video from the trip and view on the owners Desktop PC running the camera viewing software.

a. Verify that events were marked

b. Demonstrate how to geofence

c. Demonstrate how to blur portions of each camera image

d. Verify correct time and date stamp.

5. Setup scheduled download for one of the buses.

a. Test and demonstrate how the video is automatically downloaded when the bus is in range of the owners WIFI connection at the bus garage.

6. Write all video rom a bus to an owner provide USB Drive and demonstrate viewing on an owner provided laptop.

3.08 BUS CAMERA SYSTEM TRAINING

A. The Contractor shall provide training on the system installed as part of the contract.

1. The Contractor shall involve the personnel from the Owner’s office in the implementation and configuration of the systems.

2. Prior to the cutover of the system, the Contractor shall work with the Owner on the training that will be provided. The Owner and the Contractor shall schedule the training at a time beneficial to both.

3. Each training session shall include.

a. This training will give an overview of the capabilities of each system, and the methods to be employed in utilizing the system.

b. The Contractor shall provide a syllabus detailing what will be discussed at the training, and notes for the Owner to refer to during the life of the system. The

Onsted Community Schools BUS VIDEO SECURITY 28 3700-8 notes shall list directions for general use of the system and possible fixes to general issues that could occur.

c. Training shall include as-built diagrams of the connectivity, a walk-thru of the system, a demonstration of actual user interface with the system, and directions on its general use.

d. This training is only meant to give an overview of each system. In depth training shall be provided for an in-depth analysis of certain systems as described below.

4. For all training, the Contractor shall pay all expenses.

B. Create cheat sheets for all systems that the users can keep after the training.

1. Cheat sheet shall include details on how to use the system.

2. A copy of the cheat sheet shall be laminated and installed at the system location.

3.09 GENERAL SYSTEM WARRANTY

A. The Contractor shall warranty the installation and all the parts contained therein for a period of not less than 1 year after receipt of a completely signed copy of the Notice of Substantial Completion.

B. This shall include each and every part, cable or software system provided as part of this project.

1. If any part is broken due to a manufacturing defect or installation defect, the Contractor shall fix and/or replace the broken item at their own expense.

2. If any equipment loses connectivity or fails for any reason the contractor shall be onsite to diagnose and fix or replace equipment and upgrades software.

3. The Contractor shall also supply all configuration and programming necessary to keep all electronic equipment to the latest revision of software during the year.

4. If the “system” goes down, and needs configuration to be brought back up, the

Contractor shall be liable for any programming or reconfiguration.

5. During the year, the Contractor shall make the Owner aware of any software upgrades that are available.

6. Contractor shall install all software upgrades for that year or as detailed below for specific systems.

7. If the system does not run well during the year the contractor shall be onsite to diagnose and fix the system.

C. The contractor shall be onsite within 24 hours after a call from the owner or designer regarding system or equipment issues.

3.10 DVR AND CAMERA SYSTEM WARRANTY

A. Each DVR and camera shall be provided with a five-year manufacturer full replacement warranty.

1. The warranty shall include manufacturer replacement of defective DVR or cameras that are not operational

2. Owner will return defective devices to the manufacturer.

3. Manufacturer shall deliver replacement parts of similar or updated manufacture to the owner during the warranty period.

3.11 VIDEO SECURITY SOFTWARE WARRANTY

A. If there are any on-going licensing requirements on the DVR or cameras that contractor shall provide a software warranty for the five-year period after Substantial Completion.

B. Warranty shall provide for all software updates during the warranty period C. Provide warranty paperwork with as-built submittals.

END OF SECTION