REQUEST FOR BID For Current Lease Rate Factors

The Madison Metropolitan School District's Technical Services Department is seeking lease factor rates for technology equipment procurement through Request for Bid (RFB 4069), with an anticipated order placement in the first week of May 2020 for equipment to be used beginning in July 2020. The procurement covers lease rates for various technology assets including laptop computers, Chromebooks, desktop computers, large flat panel displays, mobile display stands, and associated warranties, services, licenses, and accessories. Vendors are required to complete Attachment C with current rates based on equipment type, lease duration, and lease structure (Dollar Buy Out and Fair Market Value options). The bid was issued on February 20, 2020, with submissions due by March 20, 2020, at 2:00 PM CST, requiring one original and two additional copies submitted via mail or hand delivery. The evaluation matrix will score bids across three key areas: existing master lease agreements (40%), lease factor rates (40%), and outcomes from prior leases (20%), with award made to the lowest responsive and responsible bidder meeting district criteria.

The district qualifies for governmental and educational discounts, which must be reflected in unit pricing, and is exempt from Federal Excise Tax and Wisconsin State Sales Tax. Vendors must comply with affirmative action requirements and maintain comprehensive insurance coverage, including a minimum of one million dollars in commercial liability. Contractors are required to submit certifications regarding debarment and suspension status, along with equal employment opportunity compliance documentation. While specific set-aside designations are not explicitly detailed, the district appears to encourage broad participation while maintaining strict qualification standards. The contract administrator is Jeff Knutsen, Director of Technical Services, with Mick Howen, Director of Administrative Services, serving as the sole point of contact during the request for bid process. Though specific award values are not disclosed, the comprehensive nature of the technology equipment lease suggests a significant procurement investment for the upcoming fiscal year.