Replacement of Spiral Auger Brushes Project

The West Virginia Division of Corrections and Rehabilitation issued an Agency Request for Quote (ARFQ 0608 DCR2100000113) for the replacement of spiral auger brushes at Tygart Valley Regional Jail in Belington, West Virginia. This is a fixed-period construction contract requiring the selected contractor to disassemble an existing AMA-1800-285 spiral auger, remove and replace brushes with new ones provided by the facility, reassemble the unit, and perform startup operations to ensure proper functioning. The contractor must provide all materials, labor, equipment, and any lift or boom equipment if required, and address any additional worn or defective components discovered during work subject to separate approval and change orders. The contract must be completed within 60 calendar days of receiving the notice to proceed. A non-mandatory pre-bid meeting was scheduled for April 6, 2021, at 10:00 AM EST at the facility, with written questions due by April 8, 2021, at 2:00 PM EST, and sealed bids due by April 12, 2021, at 1:30 PM EST. Qualified vendors must maintain commercial general liability insurance of at least $1,000,000 per occurrence, obtain a West Virginia Contractors License prior to contract award, and comply with all applicable federal, state, and local laws, including workers' compensation insurance requirements and drug-free workplace policies. Pricing must be submitted as a firm lump sum amount with all costs written in both words and numbers, and the contract will be awarded to the lowest qualified responsible bidder meeting specifications.

The solicitation documents do not identify any specific set-aside designations or restrictions limiting the types of organizations that can respond, nor do they reference disadvantaged enterprise programs or incumbent vendors. No existing infrastructure or technology integration requirements beyond the facility-provided brushes for the AMA-1800-285 spiral auger are noted. Vendors must submit a notarized purchasing affidavit confirming they are not in default on monetary obligations to the state or any political subdivision. Bids may be submitted electronically through wvOASIS or by hand delivery, courier, or facsimile to the Division of Administrative Services at 1201 Greenbrier Street, Charleston, West Virginia 25311. The solicitation documents do not specify the awarded contract value, budget range, or funding amount, and payment is made only after delivery and acceptance of work, with invoices submitted in arrears and no advance payments permitted.