Replacement of Hot Water Boilers and Recirculating Pumps

The West Virginia Division of Corrections and Rehabilitation issued Agency Request for Quote (ARFQ) 0608 DCR2200000096 for the replacement of hot water boilers and recirculating pumps at the Pruntytown Correctional Center and Jail in Grafton, West Virginia (Summers County). The procurement involves the removal of two existing Lochinvar CFN1260PM hot water boilers and two recirculating pumps from mechanical rooms A109 and B109, with installation of two new natural gas hot water boilers (Lochinvar CFN1262PM or equal) and replacement recirculating pumps. Bidders must submit pricing as a lump-sum total bid amount in both words and numbers, with all bids submitted electronically through wvOASIS or delivered to the West Virginia Division of Administrative Services at 1201 Greenbrier Street, Charleston, WV 25311. The mandatory pre-bid meeting was scheduled for January 27, 2022, at 10:00 AM EST, with a deadline for written questions on February 3, 2022, at 2:00 PM EST, and bids due by February 11, 2022, at 1:30 PM EST. Contractors must hold a valid West Virginia Contractors License, provide a 5% bid bond with their submission, and furnish both performance and labor/material payment bonds equal to 100% of the contract value upon award. The contract is classified as a fixed-period contract requiring completion within 90 to 120 calendar days from the Notice to Proceed, with required one-year and five-year warranties on parts, labor, and heat exchangers respectively. Additional qualifications include maintaining Commercial General Liability Insurance of at least $1,000,000 per occurrence with the State named as an additional insured, and ensuring all contractor personnel complete security background checks, security orientation, and required compliance forms prior to beginning work.

The solicitation documentation does not specify set-aside designations for disadvantaged enterprises, small businesses, or other restricted categories of organizations. No incumbent vendors or current contractors are identified in the available documentation, though the project specifies replacement of existing Lochinvar equipment with equivalent new units, suggesting compatibility with the facility's existing infrastructure and mechanical systems. The specific budget or award value is not disclosed in the provided solicitation materials, though the requirement for local labor market hiring compliance indicates the project likely exceeds $500,000 in total contract value. Interested vendors should contact Philip K. Farley, the buyer, at (304) 558-2036 or philip.k.farley@wv.gov for additional information regarding pricing, technical specifications, or other procurement details.