Replacement of Dock Doors at Howlett Building

The Illinois Secretary of State (ILSOS) is soliciting competitive bids through a Request for Quote (RFQ) for the replacement of two sets of double doors at the Howlett Building's 2nd Street dock entrance located at 501 South 2nd Street, Springfield, Illinois 62756. The procurement encompasses the removal and installation of Grade 1 ASTM Type B steel doors (Set 101: two 3'-8" x 8'-0" doors; Set 102: two 3'-10" x 8'-0" doors) with 12-gauge welded steel construction, continuous hinges, electronic access control systems, ADA control buttons, and wiring. The scope of work includes salvaging and reinstalling ductwork, security panels, cameras, electrical wiring, existing louvers, badge readers, and scramble pads, along with touch-up painting to match existing conditions and sealant application at all seams and joints. Bidders must be pre-qualified by the State of Illinois Capital Development Board and demonstrate a minimum of five years of documented experience specializing in commercial door replacement, with subcontracting permitted but 100% subcontracting prohibited. The project must be completed by September 30, 2026, during normal business hours (7:00 a.m. to 5:00 p.m., Monday through Friday), with pricing submitted as a total firm cost and award made to the lowest responsive and responsible bidder. A mandatory pre-submission conference is required for all bidders on Monday, March 30, 2026, at 10:00 a.m. at the Howlett Building, Room 037; failure to attend on time or sign the attendance sheet results in automatic disqualification. Bids are due by April 6, 2026, and should be submitted via email to Katie Speck (kspeck@ilsos.gov) or through the BidBuy platform.

The RFQ does not identify specific set-aside designations or restrictions limiting procurement to disadvantaged enterprises, though all contractors must comply with prevailing wage requirements established by the Illinois Department of Labor. Vendors must provide a bid bond equal to 10% of the total bid amount at submission and a performance bond for the entire contract amount within ten days of award. Insurance requirements include General Commercial Liability coverage of $1,000,000 per occurrence with a $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. No incumbent vendors or current contractors are identified in the procurement documents. The contract has an initial one-year term upon execution with a maximum total contract term not to exceed ten years. No specific budget range or award value is disclosed in the available documentation; however, invoicing occurs upon project completion and should be directed to the Secretary of State's fiscal office at 501 South 2nd Street, Room 014, Springfield, Illinois 62756. The State reserves the right to reject any bid, negotiate with the lowest responsive and responsible bidder, or terminate the contract for convenience with thirty days' notice.