Replacement of Commercial Tumbler Dryers Project

The West Virginia Division of Corrections and Rehabilitation (DCR), on behalf of the Southern Regional Jail and Correctional Facility (SRJ&CF) in Beaver, West Virginia, is soliciting bids through Agency Request for Quote (ARFQ) 0608 DCR2600000069 for the removal and replacement of one commercial tumble dryer with 120-pound capacity. The new dryer must be manufactured by UniMac Alliance Laundry Systems, LLC, Model UT120NRMF6G1W01, or an approved equal, and must meet detailed performance specifications including 208-volt, 3-phase electrical service, natural gas heating, a 44-inch minimum cylinder diameter, microprocessor touchpad controls with programmable cycles, and stainless steel door components. The contract is a fixed-period agreement requiring completion within ninety calendar days of receiving the notice to proceed, with all work subject to West Virginia building codes, a one-year warranty on parts and labor, facility security protocols, and working hour restrictions (Monday-Friday, 8:00 AM–4:00 PM). Deliverables include removal and disposal of existing equipment, site restoration, modifications to natural gas lines and electrical connections, startup testing, staff training, and submission of warranty documents, operations and maintenance manuals, and as-built drawings. A mandatory pre-bid meeting is scheduled for November 12, 2025, at 10:00 AM E.S.T. at the facility (1200 Airport Road, Beaver, WV 25813), with in-person attendance and sign-in sheet required. Written questions must be submitted by November 14, 2025, at 2:00 PM E.S.T., and sealed bids are due by November 21, 2025, at 10:30 AM E.S.T., with public opening at 11:00 AM E.S.T. at the Division of Administrative Services in Charleston, West Virginia. Addendum No. 1 clarifies that the Speed Queen ST120 will be accepted as an acceptable alternate to the specified equipment.

The solicitation documents do not specify set-aside designations or restrictions on bidder eligibility, though the successful bidder must provide proof of a valid West Virginia Contractors License prior to award and maintain Commercial General Liability Insurance ($1,000,000 per occurrence), Automobile Liability Insurance ($1,000,000 per occurrence), a performance bond (100% of contract value), and a labor/material payment bond (100% of contract value). A five percent bid bond is required with bid submission for this project exceeding $50,000, and pricing shall be submitted as a lump sum total bid amount written in both words and numbers. No incumbent vendor or current contractor information is identified in the solicitation documents. Ten percent retainage will be held on pay applications, with fifty percent available at substantial completion and the remainder at final completion. The specific contract award value or budget range is not disclosed in the available documentation; interested vendors should contact buyer Philip K. Farley at (304) 549-1050 or philip.k.farley@wv.gov for additional project details and budget information.