Replacement Chairs (Task, Guest, Executive, Plastic Stackable) IFB

The State of Illinois, through the Department of Healthcare and Family Services (HFS), has issued an Invitation for Bid (IFB) for the procurement of replacement chairs, including task, guest, executive, and plastic stackable chairs. HFS has an immediate need for 275 task swivel chairs, 10 executive conference room chairs, 200 guest/side chairs, and 50 plastic stackable chairs, with an estimated total need over the next five years of 750 task swivel chairs, 30 executive conference room chairs, 500 office guest/side chairs, and 200 plastic stackable chairs. The successful vendor shall deliver all chairs ordered to the HFS Bureau of Administrative Services warehouse within 45 days of the order date, and the vendor is responsible for removing chairs from boxes, any assembly required, and removal of debris. The term of the resulting contract is five years, with no renewal options. The evaluation will be based on the lowest priced bid that meets the requirements outlined in the IFB, including chair specifications and reference pictures provided.

This procurement is not subject to a Small Business Set-Aside or any Minority, Women, or Disabled-Owned Business participation requirements. The total payments under the contract shall not exceed the maximum amount specified by the State prior to contract execution. Vendors must submit bids through the BidBuy electronic system and cannot submit partial bids; bids must contain pricing for all four styles of chairs. The State is tax-exempt, and vendors shall not bill for any taxes unless accompanied by proof that the State is subject to the tax.