Repair HVAC at B243 at Kingsley Field

The Oregon Military Department (OMD) has issued an Invitation to Bid (ITB) #S-24800-00007924 for repairing the HVAC system at Building 243 located at Kingsley Field in Klamath County, Oregon. The procurement involves comprehensive HVAC system replacement, including removing and replacing the existing air condenser, evaporator, and line set, along with selective demolition, concrete work, and EIFS repair. A mandatory pre-bid conference is scheduled for August 31, 2023, with final bids due by September 14, 2023, at 2:00 PM PT. The project requires substantial completion within 30 calendar days and final completion within 65 calendar days from the Notice to Proceed. Bidders must be registered with the Oregon Construction Contractors Board (CCB) and possess the necessary licensing and certifications. Evaluation criteria will focus on identifying the lowest responsive and responsible bidder, with potential preferences given for Oregon goods and services. Key contractor qualifications include providing a Unique Entity Identifier (UEI) number, passing an Excluded Parties List System (EPLS) search, and demonstrating compliance with prevailing wage rate requirements.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, though standard nondiscrimination requirements apply. The OMD intends to award the contract to Apex Mechanical LLC, the apparent low bidder, with a total contract value of $459,974.00, which includes a base bid of $412,000.00 and two additive options totaling $47,974.00. The project is anticipated to be federally funded, requiring contractors to meet additional federal procurement standards. Contractors must provide performance and payment bonds equal to the contract price, a separate public works bond, and submit insurance certificates and a Certificate of Pay Equity Training. The contract includes requirements for nondiscrimination in subcontracting, drug testing, and indemnification. Due to fiscal year constraints, the protest period for the intent to award has been shortened from 7 to 4 calendar days, with the new deadline set for September 28, 2023.