Repair and Replacement of Meter Vaults

The City of Phoenix Water Services Department is soliciting sealed offers for an Invitation for Bid (IFB-26-0283) to provide repair and replacement services for large underground water meter vaults under a five-year contract commencing on or about April 23, 2026. The contractor will be responsible for providing all labor, materials, equipment, and supplies necessary to retrofit, repair, or replace approximately 10 large underground water meter vaults annually, with an estimated 580 hours of normal city working hours labor and 20 hours of after-hours labor annually. Key performance requirements include beginning service of highest-priority vaults within 14 days of receiving a purchase order and providing on-site responses to standard calls within three business days during normal working hours (Monday-Friday, 7:00 a.m. to 3:30 p.m.). The contractor must maintain sufficient local inventory to support daily City requirements, obtain comprehensive insurance coverage including general liability ($2,000,000 general aggregate), automobile liability ($1,000,000 combined single limit), and workers' compensation with statutory limits, all naming the City as an additional insured, and provide one-year warranty coverage on all equipment supplied. Pricing must be submitted on a firm and fixed basis for the initial one-year period with labor rates quoted as flat hourly rates for on-site work with no travel hours or incidental fees permitted; all materials, parts, service, and equipment rentals must be provided at cost without markup. The pre-offer conference is scheduled for April 23, 2026, at 10:00 a.m. via Webex (non-mandatory), written inquiries are due April 30, 2026, at 5:00 p.m., and sealed offers are due May 7, 2026, at 2:00 p.m. All work must comply with applicable federal, state, and local regulations including OSHA standards, heat-related illness prevention requirements, and confined space entry protocols.

The solicitation includes Disadvantaged Business Enterprise (DBE) requirements under 49 CFR Part 26, mandating prompt payment to subcontractors within seven days of receipt of payment from the City, and comprehensive nondiscrimination and civil rights obligations derived from federal statutes including Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act, and the Age Discrimination Act of 1975. Contractors must comply with E-Verify employment eligibility verification requirements under Arizona Revised Statutes and adhere to City of Phoenix Equal Employment Opportunity policies and Immigration Reform and Control Act provisions. The contract requires maintenance of written heat safety plans for outdoor workers addressing water availability, breaks, shade access, air conditioning in vehicles, acclimatization practices, and employee training. Contractors must comply with all provisions in the City of Phoenix Aviation Department's Supplemental Terms and Conditions document and ensure workers have access to the City's Procurement Portal for technical support. The solicitation documentation does not disclose information regarding the incumbent contractor, specific award value, or budget ranges, indicating that this information is contained within detailed specifications available through the City's Procurement Portal; interested offerors should contact the procurement officer for additional details or access procurement-support@opengov.com for technical support.