Rental Vehicles

The City of New Haven, Connecticut has issued Request for Proposal #2025-RFP-206 for a comprehensive vehicle rental/lease agreement specifically targeting the Police Department's undercover investigations and surveillance activities. The procurement seeks to establish a flexible, month-to-month contract for rental vehicles with unlimited exchanges, requiring late-model vehicles no more than two years old and with fewer than 25,000 miles. Currently, the city requires twelve vehicles across various types including sedans, SUVs, and pickup trucks, with mandatory specifications such as unlimited mileage, included preventive maintenance, and 24/7 vehicle exchange capabilities. The evaluation process will be primarily cost-based, allocating 25 points to pricing comparisons against current expenses, with vendors required to demonstrate experience serving government or law enforcement agencies. Proposals are due by April 29, 2025 at 11:00 am, with the initial contract term set for one year and potential for four additional one-year renewals at the city's discretion. Vendors must submit comprehensive documentation including detailed pricing, vehicle specifications, insurance proof, maintenance procedures, and confidentiality measures.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete several city-mandated forms including a Disclosure & Certification Affidavit, Current Workforce Certificate, and Statement of Qualifications. While specific budget ranges are not detailed, the RFP suggests the contract value will be determined by the monthly rental rates for twelve vehicles and associated exchange and maintenance costs. The procurement emphasizes strict confidentiality provisions, indicating the sensitive nature of the vehicles' intended use for law enforcement purposes. No incumbent vendors are mentioned in the documentation, and there are no explicit requirements for integrating with existing technological infrastructure. The successful vendor will be expected to maintain a large, varied fleet of vehicles and provide comprehensive insurance options to meet the city's operational needs for covert law enforcement activities.