Rental Reefer Trailer

Big Muddy River Correctional Center, a facility of the State of Illinois Department of Corrections, is seeking bids to rent a refrigeration trailer for its Dietary Department on a 12-month contract with proposals due July 20, 2026. This procurement carries a Small Business Set-Aside designation, restricting bidding to small businesses as defined under Illinois procurement guidelines.

The scope requires rental of one 53-foot reefer trailer equipped with an all-electric refrigeration system capable of maintaining zero degrees Fahrenheit or below. The trailer must be delivered and set up within 24 hours of contract execution and made available during normal receiving hours (Monday through Friday, 7:30 a.m. to 2:30 p.m.). Standard maintenance service is required at minimum intervals of every 3,000 service hours, performed during normal business hours (Monday through Friday, 7:00 a.m. to 3:00 p.m.) in the presence of the Chief Engineer or designee. Monthly invoices must be submitted to the Business Office and reconciled by the Chief Engineer and Voucher Clerk before payment processing.

The contract term runs October 15, 2026 through October 14, 2027. Pricing is firm and fixed monthly, with all transportation, setup, and handling costs included in the vendor's price. Subcontracting is prohibited. All work is performed at the Big Muddy River Correctional Center in Ina, Illinois, with 100 percent of services performed in the United States. The contract is funded through General Revenue sources and may be partially or fully funded with federal funds, with the percentage and amount to be specified in the award notice.

The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. The State reserves the right to terminate for cause immediately or for convenience with 30 days' written notice.