Rental of Portable Medical Refrigerators

The City of Austin is requesting bids for rental, delivery, maintenance, and service of portable medical refrigerators for the Austin Forensic Science Evidence Unit under IFB 9000 ACA1011, with bids due July 28, 2026 at 2:00 p.m. CT. A 5% Local Business preference applies to bids up to $500,000 and a 3% preference applies to bids between $500,000 and $50 million; Small Business preferences are also available at the same discount rates.

The scope covers temporary rental of portable refrigerator containers capable of maintaining controlled temperatures required for proper storage of DNA-related evidence. Equipment will be rented on a monthly basis at locations in and around Austin, with potential use by other City departments at the City's discretion. All delivery charges must be included in quoted prices, delivered FOB destination.

Payment will be made within 30 calendar days of invoice receipt. Pricing is firm fixed, with prices remaining firm for the first six calendar months; price adjustments thereafter may be requested annually based on the Producer Price Index for Precast Concrete Products, not to exceed the percentage change in the index since solicitation close. Contract awards will be made to the responsible offeror submitting the lowest responsive bid or best-value bid, with execution following authorization by Austin City Council for awards above the City Manager's authority.

Questions must be submitted by July 21, 2026 at 2:00 p.m. CT. No pre-offer conference or mandatory site visit is required. Bids will be opened at 3:00 p.m. CT on July 28. All offers must include Offer and Acceptance, Prices and Pricing, Wage Theft Prevention Employer Certification, Subcontracting Plan with No Goals, and Local and Small Business Preference forms.