IFB_9000_ACA1011_0600_v1.xlsx
XLSX spreadsheet 36 KB Posted
- Attached to
- Rental of Portable Medical Refrigerators
- Solicitation number
- IFB 9000 ACA1011
- Issued by
- Texas
About this file
This is an Invitation for Bid (IFB) document for the City of Austin, Texas, seeking rental, delivery, maintenance, and service of portable medical refrigerators for the Austin Forensic Science Evidence Unit. The primary objective is to secure equipment and related services necessary to appropriately store DNA-related evidence at proper temperatures. The solicitation requires bidders to provide portable refrigerator containers capable of maintaining controlled temperature environments essential for forensic evidence preservation. The contract term and specific response deadlines, site visit requirements, and bidder conference details are contained within the spreadsheet specification document, which outlines all technical requirements and submission procedures for interested vendors.
The pricing structure, evaluation criteria, and award timeline are detailed in the IFB specifications. Any applicable set-asides, such as small business or local preference designations, incumbent contractor considerations, and funding sources for this procurement are specified within the bid document. Vendors should reference the complete IFB file for detailed pricing instructions, technical specifications, equipment performance standards, maintenance service level agreements, and all terms and conditions governing the rental agreement and service delivery obligations.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_1100_AGM1007_PAC1_v1.docx | DOCX document | |
| IFB_9000_ACA1011_ADD_1_v1.pdf | ||
| IFB_9000_ACA1011_PAC1_v1.pdf | ||
| IFB_9000_ACA1011_PAC2_v1.pdf |
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Text version
SERVICES
Solicitation
PRICE SHEET
| SOLICITATION | IFB 9000 ACA1011 |
| PROCUREMENT SPECIALIST | Amanda Adomavich |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - MONTHLY UNIT RENTAL | ||||
| ITEM NO. | DESCRIPTION | ESTIMATED ANNUAL QUANTITY | MONTHLY RATE | EXTENDED PRICE |
| 1.1 | 8’ X 20’ ground level walk-in and dock-level height with 1012 cubic feet of product storage space | 12 | ||
| 1.2 | 8’ X 40’ ground level walk-in and dock-level height with 2422 cubic feet of product storage space | 12 | ||
| SUBTOTAL FOR CATEGORY 1 = |
CATEGORY 2 - MARKUP TO COSTS FOR MATERIALS (Pricing for this Category will not be used to determine award.)
The City estimates an annual spending need of $(5,000) for materials to complete these services.
Offeror shall be able to provide materials to complete the delivery, pick up, maintenance or repair services. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 25% (or specified percentage amount). A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City.
The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL MATERIAL SPEND | MARKUP TO COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 2.1 | Markup to Costs for all related Materials and associated Components (not to exceed 25%) | $5,000.00 | |||
| SUBTOTAL FOR CATEGORY 2 = | $0.00 |
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 2 =
CATEGORY 3 - NON-SPECIFIED SERVICES (Pricing for this Category will not be used to determine award.)
Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Revisions to the prices may only be adjusted using the Published Price Lists provision in Section 0400. Please include additional pages as necessary.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| 3.1 | General Services Labor Rate | Hour |
Additional Information Requested:
The City wishes to review Offeror's experience, qualifcations and proposed solution. Include attachment(s) which support the requested information.
| ITEM NO. | ITEM DESCRIPTION | Attachment Included with Submittal? (Yes/No) |
| 4.1 | Experience: Please include either a descriptive letter, outline, summary, or synopsis outlining their experience. |
COMPANY NAME:
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