Rental Christmas Tree with Lights and Decorations with Installation and Removal Services for the Immokalee CRA

Collier County, specifically the Immokalee Community Redevelopment Areas (CRA), is seeking a vendor to provide a rental Christmas tree service for the Annual Immokalee MSTU Tree Lighting Event. The procurement involves supplying a 20-foot premium commercial quality artificial Christmas tree with a minimum of 5,000 LED lights and holiday decorations, including full installation and removal services at Zocalo Plaza, located at 107 N First Street in Immokalee, Florida. The tree will be installed on the first Thursday of December 2025 and remain on display until January 6, 2026 (All King's Day), with illumination from dusk to dawn controlled by a timer. Vendors must submit a lump sum quote through the county's online bidding system by April 15, 2025, with the contract to be awarded to the responsive vendor with the lowest all-inclusive quote covering tree rental, lights, decorations, installation, and removal. Payment will be structured in two 50% installments - one after installation and another after tree removal. The vendor must provide proof of E-Verify registration and a Certificate of Insurance prior to purchase order issuance.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the documents. The procurement appears open to any qualified vendor who can meet the specified insurance requirements, which include Worker's Compensation, Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence), and Automobile Liability ($300,000 each occurrence). While no incumbent vendor is identified, the documents include photographs from a previous year's tree installation, suggesting this is an annual event. The contract is structured as a one-time purchase with firm pricing for the duration of the purchase order, and no pre-paid deposits will be accepted. While no specific budget range is explicitly stated, vendors are expected to provide a comprehensive lump sum quote that covers all aspects of the tree rental, installation, and removal services. Collier County will require the winning bidder to name the county as an additional insured and provide comprehensive insurance documentation.