Rental_Christmas_Tree_with_Lights_and_Decorations_with_Installation_and_Removal_Services_for_the_Immokalee_CRA.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

RENTAL CHRISTMAS TREE WITH LIGHTS AND

DECORATIONS WITH INSTALLATION AND REMOVAL

SERVICES FOR THE IMMOKALEE CRA

Kristofer Lopez, Procurement Strategist II

Procurement Services Division

3295 Tamiami Trail East,Naples, FL, 34112 kristofer.lopez@colliercountyfl.gov

(239) 252-8375

Quick Quote Title: Rental Christmas Tree with Lights and Decorations with Installation and Removal Services for the Immokalee CRA

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - Area Map - Zocalo Plaza

B - Location for Tree Installation

C - Photos of Decorated Christmas at Zocalo Plaza 2023 -Redacted

D - PO Terms and Conditions

Title: Rental Christmas Tree with Lights and Decorations with Installation and Removal Services for the Immokalee CRA

1. QUICK QUOTE

Rental Christmas Tree with Lights and Decorations with Installation and Removal Services for the Immokalee

CRA

Release Project Date: March 25, 2025

Question Submission Deadline: April 9, 2025, 5:00pm

Response Submission Deadline: April 15, 2025, 5:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The County Redevelopment Areas Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

https://procurement.opengov.com/portal/collier-county-fl

Title: Rental Christmas Tree with Lights and Decorations with Installation and Removal Services for the Immokalee CRA

5. SPECIFICATIONS/SCOPE OF WORK

5.1. General Information

The Immokalee CRA needs the seasonal installation and removal of a rental artificial Christmas Tree with LED lights and decorations at the Zocalo Plaza, 107 N First Street, Immokalee, Florida (See attachments for Area

Map).

5.2. Christmas Tree

Provide and install premium commercial quality 20’ artificial Christmas Tree with LED lighting (minimal of

5,000 lights) and holiday decorations for the CRA. The quoted price is for a rental Christmas tree and all rental lights and decorations including installation and removal costs.

The lights will be turned on at the Annual Immokalee MSTU Tree Lighting Event which is the 1st Thursday of

December 2025. Thereafter the tree will be powered-on with a timer (to be supplied by the CRA) for illumination from dusk to dawn until the removal of the tree. Vendor shall supply, deliver, install, decorate, and remove a 20-foot rental Christmas tree with all rental LED lights and decorations for Zocalo Plaza. (See attachments to identify the location for the placement of the tree as indicated in yellow).

The tree must be properly anchored for safety and fully decorated with LED lights, red bows, small angels, bells, ornaments, and a star on top to be supplied by the vendor. The entire tree will be approximately 22 feet when decorated (See attachments for photo of sample tree). Vendor to provide “on-call” maintenance as required to keep decorations illuminated by a timer and intact during the life of the tree display. The tree will remain on display until after January 6, 2026, All King’s Day.

5.3. Quoting

Kindly submit a Lump Sum Quote by April 15, 2025 for a 20’ rental Christmas Tree with rental LED lights and decorations supplied by Vendor. For the purposes of determining the winning bidder, the County will select the qualified vendor with the lowest lump sum price. The lump sum price will be all inclusive. The winning bidder must provide proof of E-Verify registration and Certificate of Insurance prior to a Purchase Order being issued.

A Purchase Order will be issued to the awarded vendor serving as the notice of commencement. There are no pre-paid deposits. Fifty percent (50%) of the Lump Sum Quote will be invoiced after the installation is completed. The balance of the of the Lump Sum Quote will be invoiced after the removal of the tree and decorations is completed. Invoices will be sent to bccapclerk@collierclerk.com.

5.4. Terms and Conditions

Vendor agrees to comply with all Purchase Order Terms and Conditions as attached.

mailto:bccapclerk@collierclerk.com

Title: Rental Christmas Tree with Lights and Decorations with Installation and Removal Services for the Immokalee CRA

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$100,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$300,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

https://apps.fldfs.com/bocexempt/

Title: Rental Christmas Tree with Lights and Decorations with Installation and Removal Services for the Immokalee CRA

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

10 Total Quote 1 Lump Sum

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Upload E-Verify Documentation*

*Response required