Rental Car Concession Services for Collier County Airport Authority

Collier County Board of County Commissioners' Procurement Services Division has issued Request for Proposal (RFP) No. 24-8283 for Rental Car Concession Services at three county airports: Marco Island Executive Airport, Immokalee Regional Airport, and Everglades Airpark. The procurement seeks a qualified vendor to provide comprehensive rental car services, including customer service, vehicle rentals, and courtesy transportation. Required deliverables include operating a customer service counter, maintaining ready-return parking spaces, and providing courtesy vehicles (three vehicles from November to April, two from May to October at Marco Island Executive Airport, and one year-round at Immokalee Regional Airport). Vendors must submit proposals electronically through the county's bidding system by September 12, 2024, at 3:00 PM EST, with a pre-proposal conference scheduled for August 22, 2024, at 10:00 AM EST. The proposal will be evaluated using a 100-point scoring system considering factors such as cover letter, business plan, revenue potential, firm experience, and local vendor preference. Vendors must demonstrate compliance with insurance requirements, E-Verify enrollment, and provide comprehensive documentation including business licenses and references.

The RFP does not specify explicit set-aside designations for disadvantaged enterprises, but does offer a local vendor preference in the evaluation criteria. The current incumbent rental car service operates at Marco Island Executive Airport, with minimal to no services at the other two airports. The contract term is designed for three years with two potential one-year renewal options. The concession fee structure requires a minimum of 15% of gross revenue, with the successful vendor responsible for leasing a 143-square-foot customer service counter and office space at Marco Island Executive Airport for $476.67 monthly, plus six ready-return parking spaces. Historical revenue data indicates the Marco Island Executive Airport generated $369,730.10 in rental car revenue during Calendar Year 2023. Vendors must provide comprehensive insurance coverage, including Commercial General Liability, Business Auto Liability, and Workers' Compensation, with specific requirements detailed in the accompanying insurance documentation. The county reserves the right to reject any or all proposals and terminate the RFP process at its discretion.