Renewal of VMware Cloud Foundation and VMware Live Recovery Subscriptions

The Orange County Transportation Authority (OCTA) is requesting bids for the renewal of VMware Cloud Foundation and VMware Live Recovery subscriptions under IFB 260518, with bids due September 24, 2026 at 11:00 a.m. and a public teleconference bid opening at 1:00 p.m. that same day. Bidders must be authorized VMware resellers for both products serving California and local agencies, with proof of authorization required at bid submittal. A DBE participation goal has been established under Title 49 CFR Part 26, with eligible DBEs required to hold California Unified Certification Program (CUCP) certification and submit a DBE Participation Commitment Form at bid opening; if the goal cannot be met, bidders must submit a DBE Information-Good Faith Efforts form.

The scope includes 550 VMware Cloud Foundation licenses, one Technical Adoption Manager for VCF, 250 VMware Live Recovery Protected Capacity units, two VMC on AWS Services with i4i Host and Software subscriptions for three datacenters, and 350 VMware Live Recovery Cloud Protected VMs. All bidders must quote all line items for each of the four contract years or be deemed non-responsive. Pricing must remain firm for the entire term and include all direct costs, indirect costs, taxes, and profits.

The total contract value is $6,037,551 over a four-year term from October 26, 2026 through October 25, 2030, with annual billing of $1,509,388. Evaluation is based solely on cost (100% weight); no prevailing wage, liquidated damages, or retention requirements apply. Questions are due August 31, 2026 at 2:00 p.m., with OCTA issuing responses via addendum by September 8, 2026. OCTA reserves the right to award to one bidder or apportion requirements among multiple bidders. Funding is provided through Local Measure M sources. Davis-Bacon labor provisions are referenced in the solicitation documents.