Renewal Notice -OPPS Secure Vital Records Storage

The Illinois Department of Public Health is renewing its contract with Perpetual Storage, Inc. to provide secure permanent off-site storage of vital records data on microfilm, microfiche, and other digital media. This five-year renewal, valued at $65,000 ($13,000 per year), will preserve Death and Marriage records, Voluntary Acknowledgement of Paternity forms, Coroners' reports, Birth Corrections, and Fetal Death Records as legally required. The renewal will be in effect from May 1, 2019 to April 30, 2024. The contract includes renewal pricing for various storage and retrieval services, with microfilm rolls priced at $0.054 per roll per month, 1 to 30 DVDs at $1.28 each per month, and 31 to 100 DVDs at $1.20 each per month. Retrieval fees during regular business hours are the actual shipping cost plus $35 per hour for librarian's time for a box of 1 to 50 rolls of microfilm or 1 to 30 DVDs, while emergency retrieval fees are the actual shipping cost plus $80 for librarian's time.

There are no Business Enterprise Program or Veterans Business Program participation requirements for this renewal. The incumbent vendor, Perpetual Storage, Inc., will continue to provide the required services. The total contract value of $65,000 represents the estimated budget for this procurement.