B-6065 - Renewal Notice of Award.pdf

Notice of Award Form

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Agency and Awarded Vendor Information

*Description:

RENEWAL NOTICE: The Illinois Department of Public Health is providing notice of intent to exercise the last five renewals of a contract with Perpetual Storage, Inc. as one continuous renewal from May 1, 2019 to April 30, 2024. The Vendor will provide permanent storage of Vital Records that is necessary to comply with legal requirements.

*Bid Number: 19-482DPH-POLPL-B-6065 *Agency: Illinois Department of Public Health

*Vendor Selected for Award: Perpetual Storage, Inc.

*Line Item Description:

Renewals 1-5 of 5 - Secure Vital Records Storage - The Vendor will provide secure permanent off-site storage of vital records data on microfilm, microfiche and other digital media and will charge the following prices. 1) Microfilm Roll @ $0.054 per roll per month 2) 1 to 30 DVDs @ $1.28 each per month 3) 31 to 100 DVDs @ $1.20 each per month 4)Retrieval Fee during regular business hours - Actual shipping cost, as selected by the State, + $35.00 per hour for librarian's time for a box holding 1 to 50 rolls of microfilm or 1 to 30 DVDs. 5) Emergency Retrieval Fee (to be sent within 3 hours of the request or on holidays, weekends, or after regular hours) - Actual shipping cost, as selected by the State, + $80.00 for librarian's time for a box holding 1 to 50 rolls of microfilm on 1-30 DVDs.

All fees are the same as the original contract.

*Award Amount: $65,000 *Length of Initial Term: 5 years No. of Renewals: 0

Farm Leases and Concessions

Value to the State: N/A

Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)

Value to the Vendor: N/A

Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)

Business Enterprise Program/Veterans Business Program

% of BEP Per Utilization Plan: 0 % of VBP Per Utilization Plan: 0

Other:

Unsuccessful Bidder(s)

*Number of Responding Bidders: 1 Number of Unsuccessful Bidder(s) 0 Number of Awarded Bidder(s): 1

Bidder(s)/Offeror(s) Not Selected: Bid Amount:

V.19.1 Page 2 of 2

Agency Contact

Contact Name: Joel Meints Telephone Number: 217-782-4044

Email Address: Joel.A.Meints@Illinois.gov Fax Number:

Street Address: 535 W. Jefferson City: Springfield

State: IL Zip Code: 62761

SPO Written Determination for Contract Award Decision

General - Applies to Emergencies, Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.

Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.

Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.

Change Order- The contract is a change order where the circumstances that necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or the change is germane to the original contract and reasonable in size and scope, or the change is in the best interest of the State. The change order is based on the purchasing agency's justification.

Renewal - The contract is a renewal in accordance with the terms of the existing contract. The award decision is based on justification presented by the purchasing agency's justification.

Comments:

Other:

Explanation of other terms:

SPO Signature: Date: Apr 18, 2019

V.19.1 Page of Agency and Awarded Vendor Information Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Unsuccessful Bidder(s) Bidder(s)/Offeror(s) Not Selected:

Bid Amount:

Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364

All fees are the same as the original contract.