RENEWAL NOTICE-Eagle Creek SP Golf Course management services

The State of Illinois Department of Natural Resources is seeking a renewal of golf course management services for Eagle Creek State Park Golf Course. The contract, awarded to Rodems Golf Management LLC, represents the fourth and final renewal of the original contract (bid number 20-422DNR-REALT-B-12038). The renewal period spans from March 6, 2025, through March 5, 2026, with the primary objective of operating and managing the golf course facility. The procurement involves comprehensive golf course management services, which likely include daily operations, maintenance, customer service, and potential revenue generation. The contract requires vendors to comply with 33 mandatory certifications outlined in the Standard Illinois Certifications form, covering areas such as financial responsibility, legal compliance, ethics, and environmental standards. Key submission deadlines include the contract renewal due date of January 27, 2025, with vendors required to maintain certification validity throughout the contract term and recertify annually by January 1 for contracts exceeding one year.

The contract does not include specific Business Enterprise Program (BEP) or Veterans Business Program (VBP) participation, with both utilization plans showing 0%. Vendors must meet standard insurance requirements, including $1M per occurrence for General Commercial Liability and Auto Liability, along with required Worker's Compensation coverage. The total contract renewal amount is $240,000, with no specific value listed for vendor or state benefits under the Farm Leases and Concessions section. Potential respondents must be prepared to comply with extensive standard terms and conditions, including payment terms, prevailing wage requirements, and detailed record retention policies. Non-compliance with contract certifications could result in significant penalties, including contract termination, suspension, debarment, denial of payment, civil fines, or criminal penalties. Vendors must also be prepared to integrate with existing state infrastructure and meet all technological and operational standards set forth in the procurement documents.