Remove and replace two existing Raypak heat units and circulator pumps at the Abilene State Supported Living Center

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bid (IFB) number HHS0016885 for the removal and replacement of two existing Raypak heat units and two Taco circulator pumps at the Abilene State Supported Living Center located at 2501 Maple Street, Abilene, Texas. The project requires a contractor to disconnect electrical and gas lines, remove existing equipment, install new heat exchangers, reconnect utilities, and ensure safe, operational equipment for the FTC&D training center and camera monitor room in building 524. Contractor personnel must possess a minimum of three years of relevant experience and hold appropriate Air Conditioning and Refrigeration Certifications through the Texas Department of Licensing and Regulation or plumbing licenses from the Texas State Board of Plumbing Examiners. The solicitation requires bidders to submit three verifiable references for similar services completed within the last three years, along with a comprehensive bid package including Exhibits A through G. Key submission deadlines include December 11, 2025, for questions and clarifications, with the final bid response due on December 17, 2025, at 10:30 a.m. Central Time. Work is to be performed during regular business hours of 8 a.m. to 5 p.m., Monday through Friday, excluding state holidays.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide comprehensive insurance coverage, including workers' compensation, commercial general liability of $1,000,000 per occurrence, commercial automobile liability, professional liability, and umbrella liability of $1,000,000. The contract will begin upon award and expire on August 31, 2025, with potential extension up to one year at HHSC's discretion. While no specific budget range is explicitly stated, the pricing sheet indicates acceptable bid responses ranging from $0.01 to $99,999.00. Contractors are required to comply with E-Verify employment verification requirements, conduct background checks on all staff, and provide 24-hour contact information for two personnel. The solicitation emphasizes that no guarantee of volume or compensation is provided, and all contracts are subject to appropriations and fund availability. Bidders must submit a comprehensive package including signed affirmations, pricing sheets, reference qualifications, and other mandatory documentation, with failure to submit any required documents resulting in bid disqualification.