Removal of Grease Trap(s), Interceptor(s) and Barrel(s) for CNP

The Laredo Independent School District is soliciting competitive sealed proposals for RFP #26-007 to establish a price agreement for the removal and cleaning of grease traps, interceptors, and barrels across the district's Child Nutrition Program facilities located at 30 designated sites, including 20 elementary schools, four middle schools, four high schools, one magnet school, and the Child Nutrition Center. Vendors must provide as-needed grease removal services with grease traps and interceptors at campus food preparation sites cleaned three times annually and equipment at the Child Nutrition Center requiring quarterly cleaning plus emergency services with a two-hour response time requirement. All cleaning must comply with specific procedures including complete removal of grease, liquids, and sludge without reintroduction into the city's sewer system, prohibition of chemical dissolution methods, high-pressure water cleaning of trap walls and inlet/outlet lines, and submission of detailed invoices documenting work performed, gallons removed, facility location, and problems identified. Vendors must provide copies of transportation and disposal licenses from the Texas Department of Health, Texas Water Commission, or EPA/TNRCC, maintain clear pipe gauges for volume indication, and ensure all workers wear visible company identification badges. Evaluation of proposals utilizes a weighted scoring system totaling 100 points, with Purchase Price receiving 60 points (lowest bidder receives maximum points), Reputation of vendor at 10 points, Quality of goods or services at 10 points, Extent to which services meet District needs at 10 points, Total long-term cost at 5 points, and Customer Service at 5 points. Proposals must be submitted electronically through the District's Bonfire Portal by 2:30 p.m. Central Standard Time on April 21, 2026, with the evaluation committee recommendation presented at the Business and Support Services Committee Meeting on June 11, 2026 (tentative), and board approval anticipated on June 18, 2026 (tentative).

The solicitation does not identify set-aside designations specific to disadvantaged enterprises, though vendors must certify commitment to small and minority business participation and comply with all federal and state compliance requirements. Vendors must demonstrate proof of insurance within 10 days of award, including Workers' Compensation with statutory limits, Commercial General Liability with a minimum of $2,000,000 general aggregate, Commercial Auto Liability of $1,000,000 per occurrence, and Umbrella Excess Liability of $5,000,000, with all policies providing the district as additional insured and granting waiver of subrogation. All workers must comply with fingerprinting and criminal background check requirements, and vendor personnel must certify compliance with prohibitions on boycotting Israel, associations with foreign terrorist organizations, discrimination against firearm industries, and debarment or suspension from federal contracts. The solicitation does not reference incumbent vendors or current contractors, nor does it specify a particular budget range or award value, as pricing will be evaluated competitively through the established bid evaluation formula. The standard contract term is one year with the possibility of extending for a second and third year based on the District's annual evaluation results, and the District reserves the right to award to multiple vendors, negotiate with the top three proposers, or reject any or all proposals received.