LAREDO INDEPENDENT SCHOOL DISTRICT

RFP #26-003 Removal of Grease Trap(s), Interceptor(s) and Barrel(s) for CNP

I. PURPOSE:

The Laredo Independent School District - LISD (herein after referred to as District) is soliciting Request for Proposals (hereafter referred to as an “RFP”) to establish a price agreement for “as-needed” Removal of Grease Trap(s), Interceptor(s) and Barrel(s) for CNP from responsible vendors.

II. BACKGROUND INFORMATION:

The Laredo Independent School District (LISD) was established in 1882. LISD is a district sprawling more than 13 square miles. The Laredo Independent School District is made up of 33 educational institutions: 20 elementary schools, four middle schools, and four high schools including Hector Garcia Early College High School located on the campus of Texas A&M International University, the Lara Academy, our alternative education campus, and the Jose Valdez Non-Traditional High School, and four magnet schools. The four magnet schools are the Vidal M. Treviño School of Communications and Fine Arts, located across the street from Nixon High School, Dr. Dennis D. Cantu Early College High School, located at Martin High School, and the Sabas Perez School for Engineering and Technology Education, located at Cigarroa High School and the new Business, Industry and Public Service Early College Academy at Nixon High School.

The district has a yearly average student enrollment of 21,000 and over 3,761 employees striving for academic excellence. At LISD, learning is the key to a bright and successful future. By setting high standards, the district plays a crucial role in preparing the students to meet the challenges and demands of today's high-tech and multicultural work place.

III. SUBMISSION/SCOPE SPECIFICATIONS:

Due Date: May 5, 2026 at 2:30 p.m. (C.S.T.)

Request for Proposal No: RFP #26-007 Project Name: Removal of Grease Trap(s), Interceptor(s) and Barrel(s) for CNP

IV. Specifications/Duties The sole purpose of this proposal is to acquire the best prices available for the removal of grease and cleaning of trap(s)/interceptor(s)/barrel(s) services for the Child Nutrition Program and food preparation sites.

V. Cleaning

a. Grease trap(s)/interceptor/barrel(s) are to be cleaned at all Laredo Independent School District CNP food preparation sites listed on Appendix 1 attached on pages 5.

b. The grease trap(s)/interceptor(s)/barrel(s) located at campus food preparation locations are to be cleaned three (3) times a year and quarterly at the Child Nutrition Center. The grease trap(s)/interceptor(s)/barrel(s) located at the Child Nutrition Center are to be cleaned/emptied on an as needed basis.

c. The grease traps/interceptor/barrels shall be left completely empty upon completion of maintenance/cleaning.

d. All floating grease, liquids, sludge, and scrapings from the interceptor must be removed.

e. Under no circumstances may the waste hauler reintroduce the removed water or materials into the

City’s sewer system, other than at approved disposal stations.

f. Flushing a grease trap(s)/interceptor(s)/barrels with hot water or the use of chemicals or other agents to dissolve or emulsify grease and allow it to flow into the wastewater treatment system is prohibited.

g. Grease trap walls, inlet and outlet lines are to be scoured with high-pressure water or other current in compliance approved suitable mechanical means.

h. During the cleaning process of removing the grease, liquids, sludge and scrapings any damage or malfunction in the grease traps system shall be reported to the Child Nutrition Program in writing, in addition to noting the problem on the work order at the time of service. Note: This process shall occur no later than the next business day.

i. Grease trap(s)/interceptor(s)/barrel(s) are to be cleaned between the hours determined by the Child Nutrition Program Director or designee.

j. Since the establishment is the generator of the grease waste and is liable for the condition of their pretreatment devices, the Child Nutrition Program Director of the food preparation service sites or his/her designee shall witness all cleaning/maintenance activities to verify that the grease trap(s)/interceptor(s)/barrel(s) is being fully cleaned and properly maintained.

k. Company servicemen are to be accompanied to the food preparation locations/campuses by a Child Nutrition Program employee.

l. Each invoice for services rendered shall be verified by the Laredo Independent School District director or designee.

m. Cleaning/Removing of grease from trap(s)/interceptor(s)/barrel(s) (less than 100 gallons or greater than 100 gallons) - Consists of the following:

Pump all grease and other floating material from the top of the grease trap(s)/interceptor/barrels. The grease trap(s)/interceptor/barrels may need to be agitated slightly to loosen the grease layer.

Insert the vacuum tube all the way to the bottom of the grease trap(s)/interceptor/barrels to remove all settled solids.

Vacuum water out of the grease trap(s)/interceptor/barrels.

Clean the sides and bottom of the grease trap(s)/interceptor/barrels. This may be done by “back flowing” the water from the pump truck or by using a pressurized water source to hose down the grease trap(s)/interceptor/barrels.

Make sure the grease traps/interceptor/barrels is completely clean.

Vacuum remaining water out of the trap.

Check that the sanitary T’s on the inlet and outlet sides of the grease trap(s)/interceptor/barrels are not clogged or loose.

Make sure any baffles are secure and in place.

Inspect the grease trap(s)/interceptor/barrels for any cracks or defects.

Check that lids are securely and properly sealed after completion of cleaning. Note: The vendor is responsible for opening and closing the grease trap(s)/interceptor(s)/barrels.

Make note on the receipt of the actual gallons removed from each individual grease trap(s)/interceptor/barrels and provide a receipt and documentation of service to the facility designee for their records.

VI. Billing

a. Each invoice for services shall be verified and compared with the work order by the Laredo Independent School District Director or designee.

b. Invoices to Laredo Independent School District Entities shall include:

Date of work performed, Name and location of food preparation site on campus, Gallons of grease, liquids, sludge, scrapings and other floating material pumped out of trap(s)/interceptor(s) or barrel(s), Signature of person performing the work, State agency approval number for pick-up/disposal of waste, Problems and/or observations noted, Purchase Order Number, and Proposal Number 21-018 Removal of Grease Traps and Barrels for the Child Nutrition Program.

VII. Services

a. Laredo ISD reserves the right to inspect grease trap(s)/interceptor(s)/barrel(s) services at any time before, during and after cleaning.

b. Excessive grease build-up on trap wall inlet and outlet lines after cleaning shall be reason to withhold payment for services performed.

c. Company shall submit copy of license with the Texas Department of Health and/or Texas Water

Commission of the EPA/TNRCC for the transportation and disposal of this waste.

d. In the event of an emergency regarding grease trap and barrel overflow, response time shall be no more than two hours. If response time cannot be met, Laredo ISD reserves the right to obtain the service of the next bidder.

e. If any services are performed without prior approval or verification, payment may be withheld.

f. Participating vendor(s) are required to provide a clear pipe gauge indicating the exact volume.

g. Vendor’s failure to comply with the terms and conditions of this proposal/ bid will be cause for immediate termination/cancelation of this proposal/bid and the contract may be awarded to the next bid providing the best value to Laredo ISD.

Grease Trap Locations

Campus Address

1. Cigarroa High School 2600 Zacatecas Street

2. Martin High School 2002 San Bernardo Ave.

3. J. W. Nixon High School 2000 Plum Street

4. Garcia Early College High School 5241 University Blvd.

5. Cigarroa Middle School 2600 Palo Blanco St.

6. Christen Middle School 2001 Santa Maria Ave.

7. Lamar Middle School 1818 N. Arkansas Ave.

8. Memorial Middle School 2002 Marcella Ave.

9. Bruni Elementary School 1508 San Eduardo Ave.

10. Leon Daiches Elementary School 1401 Green Street

11. Dovalina Elementary School 1700 W. Anna Ave.

12. Farias Elementary School 1510 Chicago Street

13. D. D. Hachar Elementary 3000 Guadalupe Street

14. Don Jose Gallego Elementary 520 Clark Boulevard

15. Heights Elementary School 1208 Market Street

16. Kawas Elementary School 2100 S. Milmo Ave.

17. Leyendecker Elementary School 1311 Green Street

18. H. Ligarde Elementary 2800 S. Canada Ave

19. Macdonell Elementary School 1606 Benavides Street

20. J. C. Martin Elementary School 1600 Monterrey Ave.

21. Milton Elementary School 2500 East Ash Street

22. Alma Pierce Elementary School 800 E. Eistetter Street

23. M. S. Ryan Elementary School 2401 Clark Blvd.

24. Sanchez/Ochoa Elementary 211 E. Ash

25. Santa Maria Elementary 3817 Santa Maria Ave.

26. Santo Nino Elementary 2702 Bismark Street

27. K. Tarver Elementary School 3200 Tilden Ave.

28. H. B. Zachry Elementary School 3200 Chacota Street

29. Child Nutrition Program 101 W. Saunders

30. VMT Magnet School 2001 East Lyon

Submittal Checklist RFP #26-007 Removal of Grease Trap(s), Interceptor(s) and Barrel(s) for CNP

Listed below are the required documents and information needed to complete your submission. Failure to properly complete and submit any of the required documents may subject your proposal to disqualification.

☐ Removal of Grease Traps, Interceptors and Barrels for CNP Bid Table Bid Tables/Premium Rate Sheets (BT-45CR). Document can be retrieved directly from Bonfire Portal – failure to submit correct Bid Tables/Pricing Sheets (will result in disqualification). There may be multiple services per location throughout the year.

☐ Please submit signed State Certifications on pages 7 - 9. Failure to submit will result in immediate disqualification.

☐ Please submit signed Federal Certifications on pages 10 - 16. Failure to submit will result in immediate disqualification.

☐ Vendor must submit a Laredo Independent School District vendor packet.

☐ Vendor must submit a 1295 Form Certificate of Interested Parties. Instructions how to submit a 1295 form are located in the District’s vendor packet and the 1295 example, both located in Bonfire public files.

☐ Awarded vendor(s) will be required to submit certification of insurance (Form ACORD 25) with Laredo ISD named as the “Certificate Holder” within 10 days of award date.

(Please refer to #15 in the “General Terms and Conditions” and the “Certificate of Liability Insurance Sample - Acord 25” attached under the “Supporting Documentation” section of this RFP on the Bonfire Portal.)

Estimated Time Schedule:

a. 1st advertisement April 4, 2026;

b. 2nd advertisement April 5, 2026;

c. RFP deadline at May 5, 2026, @ 2:30 p.m. (Central Standard Time);

d. RFP reviewed May 5 through 12, 2026; (Tentative dates)

e. Evaluation committee recommendation presented at Business and Support Services Committee Meeting June

11, 2026; (Tentative)

f. Recommendation presented for Board approval on June 18, 2026. (Tentative)

Other Information

a. Proposals received via phone, facsimile, email or other medium will not be accepted or considered.

b. Proposals must be timely submitted in the District’s Bonfire Portal or received and date stamped in the

Procurement Department on or before the time and date stated on page 1.

c. The District reserves the right to reject any or all proposals received, waive any or all irregularities, choose the most advantageous price, discount and warranty for each service, and to award a contract only upon availability of funding.

d. This RFP is on “all or some” proposal

e. The District reserves the right to award to more than one vendor.

f. Visitor Badges: Vendor must provide all their workers with a company ID, showing company name, and photograph of employee. Company ID shall be worn visibly at all times while on District property.

State Certifications

ENTITIES THAT BOYCOTT ISRAEL (TEXAS GOVERNMENT CODE §2271.002)

Vendor herby certifies that (1) it does not, and shall not for the duration of the contract, boycott Israel or (2) the verification required by Section 2271.002 of the Texas Government Code does not apply to the contract. This section applies only to a contract that: (a) is between a governmental entity and a company with ten (10) or more full-time employees; and (b) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity. The term “Boycott Israel” means refusing to deal with, terminating business activities or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. If circumstances relevant to this provision change during the course of the agreement, Vendor shall promptly notify Laredo ISD.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

FOREIGN TERRORIST ORGANIZATIONS (TEXAS GOVERNMENT CODE §2252.152)

Vendor herby certifies that it is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, the government of Iran, the government of Sudan, or a foreign organization designated as a foreign terrorist organization by the U.S. Secretary of State, see Texas Government Code Section 2252.152-2252.154. For contracts related to critical infrastructure in Texas, contractor herby certifies that it is not owned or controlled by individuals, any company, or headquartered in China, Iran, North Korea, Russia, or a designated country, even if publicly traded, in accordance with the Texas Government Code, Chapter 2274.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

PROHIBITED EMPLOYMENT ASSISTANCE (CHF LEGAL) 20 USC 7926

Vendor certifies and agrees that it shall not assist an employee, contractor, or agent of Laredo ISD obtaining a new job if the Vendor knows, or has probable cause to believe, that the individual engaged in sexual misconduct regarding a minor or student in violation of the law. Routine transmission of an administrative or personnel file does not violates this prohibition.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Prohibition on Contracts with Companies Boycotting Certain Energy Companies (SB 13) Vendor herby certifies and agrees by submitting its proposal that, pursuant to Texas Government Code Chapter 2274, it does not boycott energy companies; and will not boycott energy companies during the term of the Agreement. This verification is not required for an agreement where a governmental entity determines that these requirements are inconsistent with the governmental entity's constitutional or statutory duties related to the issuance, incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment of funds.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Prohibition on Contracts with Companies That Discriminate Against Firearm and Ammunition Industries (SB 19) Vendor herby certifies and agrees by submitting its proposal that, pursuant to Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and will not discriminate during the term of the contract against a firearm entity or firearm trade association.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus Area Firms (Historically Underutilized Business or HUB) 2 CFR 200.321 Necessary affirmative steps to procure from minority firms, women’s business enterprises, and labor surplus area firms whenever possible Required inclusion in solicitations/contracts using federal funds; requires contractors to encourage and facilitate participation by small businesses, minority-owned firms, and women’s business enterprises whenever to the maximum extent possible.

Preference Points to Encourage Participation of Small and Minority Businesses, Women’s Business Enterprises, and Labor Surplus Area Firms CEs may include the following preference points in the evaluation to promote small, minority, and women’s businesses and labor surplus forms.

− Placing qualified small and minority businesses and women’s business enterprises on solicitation lists. − Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources.

− Dividing specifications and/or technical requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises.

− Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises.

− Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Debarment and Suspension (Executive Orders 12549 and 12689) A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFRpart 1986 Comp., p. 189) and 12689 (3 CFRpart 1989 Comp., p.235), “Debarment and Suspension.”

SAM Exclusions contains the name of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Pursuant to federal Rule (H) above, when federal funds are expended by Laredo ISD, Vendors certifies that during the term of an award for all contracts by Laredo ISD resulting from procurement process, Vendor certifies ineligible, or voluntarily excluded from participation by any federal department or agency.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

ANTITRUST CERTIFICATION STATEMENT

Pursuant to Texas Government Code § 2155.005, I affirm under penalty of perjury of the laws of the State of Texas that:

1. I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below;

2. In connection with this bid, neither I nor any representatives of the Company have violated any provision of the Texas Antitrust laws codified in Tex. Bus. & Comm. Code Chapter 15;

3. In connection with this bid, neither I nor any representative of the Company have violated any federal antitrust law; and

4. Neither I nor any representatives of the Company have directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, Agreement Form The Proposer confirms they have reviewed and understand all regulations and requirements outlined in the document. By placing their initials in the below field and completing signature panel, the proposer certifies agreement with all set forth in this document.

Name of Regulation Initials of Authorized Company Officials

ENTITIES THAT BOYCOTT ISRAEL (TEXAS GOVERNMENT

CODE §2271.002)

FOREIGN TERRORIST ORGANIZATIONS (TEXAS

GOVERNMENT CODE §2252.152)

PROHIBITED EMPLOYMENT ASSISTANCE (CHF LEGAL) 20

USC 7926

Prohibition on Contracts with Companies Boycotting Certain Energy Companies (SB 13)

Prohibition on Contracts with Companies That Discriminate Against Firearm and Ammunition Industries (SB 19)

Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus Area Firms (Historically Underutilized Business or

HUB)

ANTITRUST CERTIFICATION STATEMENT

Company Name: _______________________________________________________________________

Company Address: _____________________________________________________________________

Authorized Company Official (Please Print) __________________________________________________

Authorized Company Official: _____________________________________________________________ (Signature – Digital Accepted)

Date Signed: _____________________________________________________________

Federal Certifications Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Pursuant to Federal Rule (A) above, when Laredo ISD expends federal funds, Laredo ISD reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.

Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be affected and the basis for settlement. (All contracts in excess of$10,000)

Pursuant to Federal Rule (B) above, when Laredo ISD expends federal funds, Laredo ISD reserves the right to immediately terminate any agreement in excess of$10,000 resulting from this procurement process in the event of a breach or default of the agreement by Vendor in the event Vendor fails to:(1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract and/or the procurement solicitation. Laredo ISD also reserves the right to terminate the contract immediately, with written notice to vendor, for convenience, if Laredo ISD believes, in its sole discretion that it is in the best interest of Laredo ISD to do so. Vendor will be compensated for work performed and accepted and goods accepted by Laredo ISD as of the termination date if the contract is terminated for convenience of Laredo ISD. Any award under this procurement process is not exclusive and Laredo ISD reserves the right to purchase goods and services from other vendors when it is in Laredo ISD's best interest.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

CERTIFICATION OF COMPLIANCE WITH BUY AMERICAN PROVISION

Vendor certifies that vendor is in compliance with all applicable provisions of the Buy American Act. The Buy American Provision requires school food authorities to schools to purchase, to the maximum extent practicable, domestic commodities or products. For a product to meet the Buy American requirement, over 51% of the final processed product (by weight or volume) must consist of agricultural commodities that were grown domestically, and processed domestically. Unprocessed foods must be 100% domestic. See 7 CFR § 210.21(d), and USDA-FNS memo SP 38-2017 Compliance with and Enforcement of the Buy American Provision in the National School Lunch Program. The Buy American provision applies to all purchases made with School Nutrition Program (SNP) funds. Purchases made in accordance with the Buy American Provision must still follow the applicable procurement rules calling for full and open competition.

BYRD, Anti-Lobbying Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

Pursuant to Federal Rule (I) above, when federal funds are expended by Laredo ISD, the vendor certifies that during the term and after the awarded term of an award for all contracts by Laredo ISD, resulting from this procurement process, the vendor certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31 U.S.C.

1352). The undersigned further certifies that: (1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. Page 41 of 45

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions:

https://www.gsa.gov/Forms/TrackForm/33144

(3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub-awards exceeding $100,000 in Federal Funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

CERTIFICATION OF COMPLIANCE WITH EPA REGULATIONS APPLICABLE TO GRANTS,

SUBGRANTS, COOPERATIVE AGREEMENTS, AND CONTRACTS IN EXCESS OF $100,000 OF FEDERAL

FUNDS

When federal funds are expended by Laredo ISD for any contract resulting from this procurement process in excess of $100,000, the vendor certifies that the vendor is in compliance with all applicable standards, orders, regulations, and/or requirements issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 117389 and Environmental Protection Agency Regulation, 40 CFRPart 15.

CERTIFICATION OF NON-COLLUSION STATEMENT

Vendor certifies under penalty of perjury that its response to the procurement solicitation is in all respects bona fide, fair, and made without collusion or fraud with any person, joint venture, partnership, corporation, or other business or legal entity.

YES ____ Initials of Authorized Representative of Vendor

CERTIFICATION OF ACCESS TO RECORDS - 2 C.F.R. § 200.336

Vendor agrees that the Inspector General of the District or any of their duly authorized representatives shall have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor's discharge of its obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor's personnel for the purpose of interview and discussion relating to such documents.

Does Vendor agree?

YES ____ Initials of Authorized Representative of Vendor

CERTIFICATION OF COMPLIANCE WITH NEVER CONTRACT WITH THE ENEMY -2 C.F.R. § 200.215 Federal awarding agencies and recipients are subject to the regulations implementing Never Contract with the Enemy in 2 CFR part 183. The regulations in 2 CFR part 183 affect covered contracts, grants and cooperative agreements that are expected to exceed $50,000 within the period of performance, are performed outside the United States and its territories, and are in support of a contingency operation in which members of the Armed Forces are actively engaged in hostilities.

Does Vendor agree YES ___ Initials of Authorized Representative of Vendor

CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS

Vendor agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms and conditions.

YES ____ Initials of Authorized Representative of Vendor

Civil Rights/Discrimination Title VI of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; Title 7 CFR Parts 15, 15a, and 15b; the Americans with Disabilities Act; and FNS Instruction 113-1, Civil

Rights Compliance and Enforcement – Nutrition Programs and Activities.

Required inclusion in solicitations/contracts using federal funds; prohibits discrimination of all eligible program participants on the basis of age, color, disability, national origin, race, and sex.

Clean Air and Water Act and Federal Water Pollution Control Act Clean Water Act, 42 U.S.C. 7401-7671q; Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387); and Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15) Required inclusion when applicable to the services and/or products to be procured for solicitations/contracts exceeding $150,000 using federal funds; requires compliance with all applicable standards, orders, and regulations; prohibits the award of contracts to contractors that are in violation of Clean Air Act. Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Does Vendor agree? YES ___ Initials of Authorized Representative of Vendor

Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708) Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 hat involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours.

Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

Pursuant to Federal Rule (E) above, when federal funds are expended by Laredo ISD, the vendor certifies that during the term of an award for all contracts by Laredo ISD resulting from this procurement process, the vendor

Does Vendor agree? YES ___ Initials of Authorized Representative of Vendor

Davis-Bacon Act As amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.

Pursuant to Federal Rule (D) above, when federal funds are expended by Laredo ISD during the term of an award for all contracts and subgrants for construction or repair, the vendor will be in compliance with all applicable Davis-Bacon Act provisions.

Debarment and Suspension (Executive Orders 12549 and 12689) A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFRpart 1986 Comp., p. 189) and 12689 (3 CFRpart 1989 Comp., p.235), “Debarment and Suspension.”

SAM Exclusions contains the name of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Pursuant to federal Rule (H) above, when federal funds are expended by Laredo ISD, Vendors certifies that during the term of an award for all contracts by Laredo ISD resulting from procurement process, Vendor certifies ineligible, or voluntarily excluded from participation by any federal department or agency.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Energy Policy and Conservation Act Public Law 94-163, 89 Statute 871 Required inclusion when applicable to the services and/or products to be procured for solicitations/contracts using federal funds; establishes standards for the promotion of energy and water conservation methods when feasibly obtainable.

Equal Employment Opportunity 41 CFR, Chapter 60. Executive Order 11246 of September 24, 1965, entitled Equal Employment Opportunity, as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR Chapter 60)

Required inclusion in construction solicitations/contracts using federal funds; prohibits hiring practices that do not provide an equal opportunity of all persons without regard to race, color, religion, sex, or national origin.

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Health and Safety Certifications, Licensing, or Regulations Local, state, or federal health and safety certifications, licensing, or regulations Required inclusion in solicitations/contracts using federal fund; requires all contractors to meet applicable local, state, and federal health and safety certifications, licensing, or regulations which include, but are not limited, to facility use, food establishment, and authorized providers.

Procurement of Recovered Materials When federal funds are expended, Laredo ISD and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include: (1) procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000; (2) procuring solid waste management services in a manner that maximizes energy and resource recovery; and (3) establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Pursuant to Federal Rule

(J) above, when federal funds are expended by Laredo ISD as required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. § 6962(c)(3)(A)(i)), the vendor certifies, by signing this document, that the percentage of recovered material content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

Does Vendor agree? YES ____ Initials of Authorized Representative of

Prohibition on certain telecommunications and video surveillance services or equipment:

Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: (1) Procure or obtain; (2) Extend or renew a contract to procure or obtain; or (3) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities): (i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities)

(i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance aud telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

(ii) Telecommunications or video surveillance services provided by such entities or using such equipment.

(iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

(b) In implementing the prohibition under Public Law 115-232, section 889, subsection (t), paragraph (I), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained.

Does Vendor Agree? YES ___ Initials of Authorized Representative of Vendor

RECORD RETENTION REQUIREMENTS FOR CONTRACTS PAID FOR WITH FEDERAL FUNDS

When federal funds are expended by Laredo ISD for any contract resulting from this procurement process, the vendor certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.334-200.338. The vendor further certifies that vendor will retain all records as required for a period of three (3) years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

Does Vendor agree? YES ____ Initials of Authorized Representative of

Rights to Inventions (Pertaining to Patent Rights, Copyright and Rights) If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Page 40 of 45 Pursuant to Federal Rule (F) above, when federal funds are expended by Laredo ISD, vendor certifies that during the term of an award for all contracts by Laredo ISD resulting from this procurement process, the vendor agrees to comply with all applicable requirements

Does Vendor agree? YES ____ Initials of Authorized Representative of Vendor

Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus Area Firms (Historically Underutilized Business or HUB) 2 CFR 200.321 Necessary affirmative steps to procure from minority firms, women’s business enterprises, and labor surplus area firms whenever possible Required inclusion in solicitations/contracts using federal funds; requires contractors to encourage and facilitate participation by small businesses, minority-owned firms, and women’s business enterprises whenever to the maximum extent possible.

Preference Points to Encourage Participation of Small and Minority Businesses, Women’s Business Enterprises, and

Labor Surplus Area Firms CEs may include the following preference points in the evaluation to promote small, minority, and women’s businesses and labor surplus forms.

− Placing qualified small and minority businesses and women’s business enterprises on solicitation lists. − Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources.

− Dividing specifications and/or technical requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises.

− Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises.

− Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

Does Vendor agree? YES ____ Initials of Authorized Representative of

Please acknowledge the agreement form on the next page.

Agreement Form The Proposer confirms they have reviewed and understand all regulations and requirements outlined in the document. By placing their initials in the below field and completing signature panel, the proposer certifies agreement with all set forth in this document.

Name of Regulation Initials of Authorized Company Officials

Certification of Compliance with Buy America Provision

BYRD, Anti-Lobbying

Certification of NON-COLLUSION Statement

Certification of Access to Records - 2 C.F.R. § 200.336

Certification of Applicability to Subcontracts

CERTIFICATION OF COMPLIANCE WITH NEVER CONTRACT

WITH THE ENEMY -2 C.F.R. § 200.215

Certification of Compliance with EPA Regulations Applicable to Grant, Subgrants, Cooperative Agreements, and Contracts in Excess of $100,000 of Federal Funds

Civil Rights/Discrimination

Clean Air and Water Act and Federal Water Pollution Control Act Clean

Contract Work Hours and Safety Standards Act

Davis-Bacon Act

Debarment and Suspension (Executive Orders 12549 and 12689)

Energy Policy and Conservation Act

Equal Employment Opportunity

Health and Safety Certifications, Licensing, or Regulations

Procurement of Recovered Materials

Prohibition on certain telecommunications and video surveillance services or equipment:

Record Retention Requirements for Contracts Paid for With Federal Funds

Rights to Inventions (Pertaining to Patent Rights, Copyright and Rights)

Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus Area Firms (Historically Underutilized Business or HUB)

Company Name: _______________________________________________________________________

Company Address: _____________________________________________________________________

Authorized Company Official (Please Print) __________________________________________________

Authorized Company Official: _____________________________________________________________ (Signature – Digital Accepted)

Date Signed: _____________________________________________________________