Removal and replacement of the roof for 0206 headquaters

The West Virginia Department of Administration's Purchasing Division, specifically for the Department of Transportation's Division of Highways District Two, is seeking a qualified contractor to perform a comprehensive roof replacement project for the District Two Headquarters located at 6200 US Route 60 in Barboursville, Cabell County. The procurement, identified as CRFQ DOT2600000031, requires the removal of the existing roof and installation of a new Garland Company rubber roof system or equivalent, along with a new gutter system. Vendors must furnish all materials, labor, and equipment necessary to complete the construction services, with a total roof surface area of 6,546 square feet featuring both arched and sloped surfaces. Qualified contractors must demonstrate specific qualifications, including having completed at least three similar projects and possessing a valid Contractor's License. The solicitation includes provisions for up to five project alternates, with the contract to be awarded to the lowest qualified responsible bidder. A mandatory pre-bid meeting was held on October 16, 2025, at 1:00 PM at the Cabell County Headquarters, with technical questions due by October 27, 2025, at 10:00 AM. The final bid submission deadline is November 18, 2025, at 1:30 PM, with bids to be submitted to the Bid Clerk at the Department of Administration Purchasing Division in Charleston, WV.

The procurement appears to have provisions for potential preference considerations, including opportunities for small, women-owned, or minority-owned businesses. Vendors must submit a comprehensive Contractor Qualification Statement, which includes detailed reporting on past project experiences, ongoing projects, and completed projects within the last five years. The contract requires strict compliance with various state regulations, including drug-free workplace policies and specific insurance coverage requirements of $1,000,000 per occurrence for Commercial General Liability and Automobile Liability. While no specific budget range is explicitly stated, the project includes provisions for liquidated damages of $500 per day for missed project completion. Contractors must also provide a Bid Bond and demonstrate financial stability, with the contract potentially subject to a 180-calendar-day completion timeline. The solicitation emphasizes compliance with state labor market hiring requirements and preferences for domestic steel, aluminum, and glass products. Notably, the contract remains contingent upon legislative funding, with the state reserving the right to cancel the contract if funding becomes unavailable.