Remotely Operated Vehicle (Search and Rescue)

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Fish and Wildlife Resources, issued a Request for Bid (RFB 758 2100000290) for the procurement of a Remotely Operated Vehicle (ROV) system designed for search and rescue operations. The solicitation requires vendors to supply one complete Outland 2500 ROV unit equipped with a two-function manipulator featuring large interlocking jaws, a Tritech Gemini 1200ik ROV cable reel assembly (Model C-3400), and 950 feet of neutral ROV cable (consisting of the standard 500 feet plus an additional 450 feet with an extra cable reel). The procurement is for the exclusive use of the Kentucky Department of Fish and Wildlife Resources, with delivery required to #1 Sportsman's Lane, Frankfort, Kentucky 40601. No substitutions are permitted for the specified equipment, and all pricing must include shipping and handling charges on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise taxes and Kentucky sales or use taxes. The contract will be awarded on a best value basis to a single vendor providing all line items, with evaluation criteria allocating 90 points to price (lowest bidder receiving maximum points with others scored proportionally) and 10 points to delivery time (specified in working days). Critical deadlines included written vendor questions due by December 17, 2020 at 10:00 AM ET, with the bid closing date initially set for December 28, 2020 at 1:30 PM ET, subsequently extended to December 30, 2020 at 1:30 PM ET per Addendum 1. The requested delivery date is February 1, 2021, with vendors subject to a 1% daily deduction from invoicing for failure to meet contracted delivery dates. All bids must be submitted electronically through the Commonwealth eProcurement system, and proposed pricing must remain valid for a minimum of 60 calendar days following the bid due date.

Kentucky resident bidders are eligible for reciprocal preference under KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries and nonprofit organizations serving individuals with disabilities are eligible for categorical preferences equal to 15-20 percent of maximum available points. Prior to award, successful bidders must submit Revenue Form 10A100 (Kentucky Tax Registration Application), certificates of authority for foreign entities, and required affidavits including the Annual Affidavit establishing compliance with state campaign finance laws, disclosure requirements, sales and use tax registration, state tax compliance, boycott prohibitions, and conduct restrictions. The solicitation does not list any incumbent vendors or current contractors, nor does it specify integration with existing infrastructure or technology systems. No training is required and should not be included in bid pricing. The Commonwealth reserves the right to cancel the RFB if all responses exceed available funding, and payment will be made within 30 working days of receipt of goods or vendor invoices in accordance with Kentucky statutes. The specific budget allocation or award value for this procurement is not disclosed in the available solicitation documents.