Remote Tech and Software Support for InSync Adaptive Control Systems

Sarasota County is conducting a sole source procurement for Remote Tech and Software Support for InSync Adaptive Control Systems, specifically targeting the maintenance and support of an existing traffic management technology. The procurement, designated as Project Number 2025-ISS-498, seeks to renew a contract with Rhythm Engineering, LLC for comprehensive services including software configuration, technical support, software updates, and adaptive engineering services for the InSync Adaptive Control System. The solicitation was released on June 13, 2025, with a response deadline of June 17, 2025, at 5:00 pm, and requires electronic submission through the https://secure.procurenow.com/portal/scgov portal. Respondents must be specifically authorized by Rhythm Engineering to sell these products and services, with the county reserving the right to potentially convert to a competitive solicitation if alternative vendors can demonstrate substantially similar capabilities. The procurement covers equipment installed along the University Parkway corridor and throughout Sarasota County, with the primary objective of maintaining the patented adaptive traffic control system.

The procurement is explicitly restricted to vendors authorized by Rhythm Engineering, effectively limiting potential respondents to those with direct manufacturer approval. The sole source justification is predicated on the system's proprietary nature, protected by five U.S. patents, which prevents interchange of parts or services with alternative manufacturers. The Florida Department of Transportation (FDOT) originally shared the system's initial cost, with Sarasota County covering 50% of the expenses. The contract is structured for a three-year period from 07/27/25 to 07/26/28, with an estimated annual expenditure of $200,000 per fiscal year. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. The incumbent vendor, Rhythm Engineering, is the sole manufacturer and provider of the InSync adaptive traffic control system, with no indicated provisions for alternative or competing technologies. The procurement contact is Jissel Shoemaker from the Office of Financial Management, who can provide additional details about the solicitation.