Regional Computer Center (RCC) Liebert CRAC (Computer Room Air Conditioning) Preventative Maintenance and Repair Services
Closed State & local contract opportunity Posted
- Solicitation number
- Y26-193
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- 72101511 Air conditioning installation or maintenance or repair service
- 72151005 Boiler pressure controller installation
- 72154100 Distribution and conditioning system equipment maintenance and repair services
- 24102500 Plant equipment
- 72101517 Portable generator maintenance and or repair service
- 72151006 Boiler pressure controller maintenance or repair or operation
- 72151207 Heating and cooling and air conditioning HVAC installation and maintenance service
- 72154102 Heat exchanger maintenance or repair service
- 72154110 Fin fan cooling tower maintenance and repair service
- 24102501 Plant equipment spare parts and accessories
- Point of contact
-
- Jenna Allen jenna.allen@ocfl.net (407) 484-2427
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is soliciting sealed offers for preventative maintenance and repair services on Liebert Computer Room Air Conditioning (CRAC) equipment at the Regional Computer Center under solicitation Y26-193, with responses due September 15, 2026 at 4:00 p.m. EST via the OpenGov e-Procurement Platform and questions due August 21, 2026 at 5:00 p.m. EST. A Service Disabled Veteran Business preference of 3–8% depending on bid amount applies.
The contractor must be an authorized Vertiv Service Provider for Liebert HVAC equipment and provide OEM-authorized Vertiv (Liebert) certified technicians with documented training and manufacturer-equivalent certification. All technicians must pass state and national fingerprint-based background checks through the Florida Department of Law Enforcement (FDLE) at contractor expense prior to commencing work. The contractor is prohibited from using temporary employment agency personnel.
Services include quarterly and annual preventative maintenance schedules, semi-annual condenser coil cleaning and air filter replacement, emergency repairs with 24/7 availability and two-hour response time, and all parts and materials. Standard working hours are Monday–Friday 6:00 a.m. to 6:00 p.m.; non-standard hours include weekends, holidays, and weekday 6:01 p.m. to 5:59 a.m. All refrigerant, air filters, drive belts, and labor for moving and non-moving mechanical components are included in annual pricing. Unit pricing on the Fee Schedule must be firm for the initial one-year period, with CPI-U escalation/de-escalation allowed at annual intervals thereafter, capped at 4% unless authorized otherwise. Contractor bears all travel, per diem, parking, and truck charges, with billable time commencing upon job-site arrival. Parts markup is capped at 10%, with OEM parts preferred or written County authorization required for substitutions.
Respondents must submit at least three client references, with a minimum of two from high-security or mission-critical facilities. The contractor must maintain commercial general liability insurance of $1 million per occurrence, commercial auto liability of $500,000 per accident, and workers' compensation coverage. The contract term is five years from execution. Award will be made to the lowest responsive and responsible bidder. All pricing line items must be provided or the response will be deemed non-responsive.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Regional Computer Center (RCC) Liebert CRAC (Computer Room Air Conditioning) Preventative Maintenance and Repair Services (Y26-193)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, September 15, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, August 21, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email jenna.allen@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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