Refuse Collection Services - Glen Elder

The Kansas Department of Wildlife and Parks is seeking competitive bid proposals for refuse collection services at Glen Elder State Park through a Request for Proposal (RFP) with event number EVT0010305. The procurement involves comprehensive waste management services, specifically requiring the provision, maintenance, and servicing of approximately 11 dumpsters, including two 6-cubic yard and nine 3-cubic yard containers. The contractor will be responsible for collecting, hauling, and disposing of trash both inside and outside the dumpsters using a government-approved landfill, with pickup schedules varying seasonally. A mandatory pre-proposal conference is scheduled for May 6, 2025, at 10:00 am at Glen Elder State Park, where attendance and vendor sign-in are required. The solicitation timeline includes an electronic question submission deadline of May 9, 2025, with proposals due by May 27, 2025, at 2:00 PM CST. The contract period spans five years, from July 1, 2025, through June 30, 2030, with potential annual price adjustments up to 5%. Evaluation will be based on responsiveness and compliance with state procurement requirements, with the Kansas Department of Procurement and Contracts reserving the right to accept or reject any proposals.

The procurement offers preferences for Disabled Veteran Owned Businesses and Certified Businesses, encouraging participation from diverse vendor groups. Bidders must obtain a current Tax Clearance Certificate and comply with various state requirements, including submitting forms related to Boycott of Israel, Sexual Harassment, Immigration Reform and Control, and Tax Clearance. Vendors must be registered with the state of Kansas and officially request an invitation to the bid event at least 24 hours before the closing date. While no specific monetary bid guarantee is required, contractors must meet standard insurance and qualification standards. Payment terms are set at net 30 days, with pricing to be submitted on a per-dumpster service basis. Although no specific budget range is explicitly stated, pricing will be calculated based on the number and size of dumpsters, with the state retaining flexibility to adjust dumpster frequency, location, and quantity as operational needs change. The solicitation includes standard state contract provisions covering anti-discrimination, tax responsibilities, and contractor qualifications, ensuring a comprehensive and structured procurement process.