Refuse and Recycling Services

Fairfax County Public Schools (FCPS), Fairfax County Government (FCG), and Fairfax County Park Authority (FCPA) are soliciting proposals for a comprehensive refuse and recycling services contract through Request for Proposal (RFP) #2000004128. The procurement seeks a contractor to provide collection and disposal services for approximately 220-300 locations across various county facilities, including schools, government centers, libraries, and parks. Services include front-end load container collections, roll-off and compactor services, and potential organic waste collection, with an initial five-year contract term from September 1, 2025, to August 31, 2030. Minimum qualifications require contractors to have at least five years of experience in waste collection, vehicle and container maintenance, and customer service, with mandatory documentation of recycling facility processing capabilities. The RFP requires electronic proposal submission through the Bonfire portal by July 31, 2025, at 5:00 PM ET, with an optional pre-proposal conference scheduled for June 16, 2025, at 10:00 a.m. via Zoom. All questions must be submitted in writing to the Contract Specialist by June 23, 2025, at 5:00 p.m. Eastern Time, with an anticipated contract award on August 30, 2025.

The procurement encourages participation from small, minority-owned, and women-owned businesses, with vendors required to complete business classification information and certify compliance with non-discrimination and equal opportunity provisions. The current incumbent is Republic Services of Virginia, which provides many but not all of the services outlined in the RFP. Contractors will be expected to purchase existing county-owned containers and provide all necessary equipment for service delivery. The pricing structure is a firm-fixed price agreement with potential annual Consumer Price Index adjustments, covering approximately 2,300 weekly collections across various container sizes, including two-yard, six-yard, and eight-yard front-end loaders for both refuse and recycling. While no explicit total contract value is stated, monthly invoices from the current provider range between $62,000 and $127,700, suggesting a significant annual investment. The contract includes optional services such as behavioral change programs, carbon footprint reduction strategies, and comprehensive reporting requirements, with potential for three additional one-year renewals beyond the initial five-year term.