Refurbish ductile iron meter box lids, term contract

Palm Beach County's Purchasing Department issued a Request for Quotation (RFQ) on July 6, 2017, for a term contract to refurbish approximately 7,000 ductile iron meter box lids of various sizes weighing between 25 and 65 pounds. The refurbishment scope includes drilling a 4.25-inch hole into the lid top, media blasting and sanding to remove rust and imperfections, applying high-quality black enamel paint at 1.5 mil wet film thickness, and inserting a plastic adapter recess ring to accommodate Sensus 4" MXU Transmitters for through-the-lid installations. Quotations were due on July 14, 2017, at 4:00 p.m. Palm Beach County local time, with prices submitted on a firm, fixed unit basis for the estimated quantity of 7,000 lids, remaining firm for ninety days from the opening date and throughout the initial contract term. The successful quoter will be awarded a twelve-month term contract with the option to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds. The County guarantees a minimum of 100 meter box lids per order on an as-needed basis and reserves the right to increase or decrease quantities as necessary. Pickup and delivery occur at two Water Utilities locations—8100 Forest Hill Boulevard, West Palm Beach, and 13026 Jog Road, Delray Beach—during normal business hours between 7:00 a.m. and 3:00 p.m., Monday through Friday. Award is made on an all-or-none basis to the lowest responsive, responsible quoter.

Small Business Enterprise (SBE) certifications and local preference provisions apply to this procurement, with certified SBEs within ten percent of the lowest bid and local Palm Beach County businesses eligible to receive preference consideration. Quoters must provide evidence of Commercial General Liability Insurance at $500,000, Business Auto Liability Insurance at $500,000, Workers' Compensation coverage, and Bailee's Insurance at a $5,000 minimum. All responses must include non-discrimination policy documentation, drug-free workplace certification, and business location certification with proof of a Business Tax Receipt to qualify for local preference consideration. Quoters must also submit descriptive literature with product names and numbers matching their offerings. The RFQ does not identify any incumbent vendors or current contractors, nor does it reference existing infrastructure or technology requiring integration beyond the Sensus 4" MXU Transmitter compatibility requirement. No specific budget range or award value is disclosed in the procurement documents; pricing is determined by submitted unit costs multiplied by the estimated quantity of 7,000 lids, with potential variations based on actual quantities ordered during the contract term.