Refrigerated Trailers

The California Department of General Services, Procurement Division (DGS-PD) is requesting bids on behalf of the California Department of Education (CDE) for nine refrigerated semi-trailer vans meeting Technical Specification 2320-TS-0253448-RevB, with bids due June 4, 2026, at 2:00 PM PT and the final question submission deadline of May 29, 2026, at 10:00 AM PT.

The procurement is structured as an "All or None" award to the lowest-cost responsive and responsible bidder, with socioeconomic preferences capped at 15 percent of the lowest net bid or $100,000, whichever is less. Available preferences include a 5 percent small business preference, Disabled Veteran Business Enterprise (DVBE) incentive, and Target Area Contract Preference Act (TACPA) preference. All bidders and subcontractors claiming socioeconomic program participation must perform a Commercially Useful Function per IFB Section 20.

The scope comprises three size categories: one 28-foot unit (28,000-pound payload, 40,000-pound GVWR), six 32-foot units (55,000-pound payload, 65,000-pound GVWR), and two 46-foot units (55,000-pound payload, 65,000-pound GVWR). All trailers must be new, in current production, equipped with Thermo King refrigeration or equivalent maintaining minus 20 degrees Fahrenheit in 100-degree ambient conditions, diesel-operated with minimum 50-gallon fuel tanks, aluminum or stainless steel construction, lockable rear roll-up doors, side-access doors with minimum 80-inch by 36-inch openings, electro-hydraulic lift gates (minimum 6,500-pound capacity), air-ride suspension, self-adjusting air brakes with ABS, and LED lighting. All components must comply with Federal Motor Vehicle Safety Standards, California Motor Vehicle Code, and California Air Resources Board emissions standards. Manufacturers must have a minimum of two years' experience building similar equipment and be certified by the National Highway Safety Administration.

Delivery is required to the Sacramento Distribution Center (401 North 3rd Street, Sacramento, CA 95811) and Pomona Distribution Center (2550 Fulton Road, Pomona, CA 91767) within 180 calendar days of purchase order receipt, Monday through Friday, 6:00 a.m. to 2:30 p.m. A warranty service provider must be located within a 75-mile radius of either facility, with manufacturer response to warranty requests within two business days.

The estimated contract value is $1.6 million to $1.8 million. Pricing must be quoted F.O.B. Destination, Freight Prepaid, with all costs included in the unit price. Bidders must submit the Cost Worksheet with brand, model, year, and unit cost for each trailer configuration. The State reserves the right to select payment method, including outright purchase, financing through GS $Mart, or operating lease through Lease $Mart. Public bid readings will be conducted via Microsoft Teams on June 4, 2026. Bids must be submitted via email to OTA@dgs.ca.gov.