Refrigerated Semi Trailer Vans

The California Department of General Services, Procurement Division (DGS-PD) is soliciting bids on behalf of the California Department of Education for nine refrigerated semi-trailer vans across two delivery locations: Sacramento and Pomona. The procurement seeks new, latest-model refrigerated trailers in three specific sizes: one 28-foot, six 32-foot, and two 46-foot units, all meeting stringent technical specifications. Each trailer must be equipped with a Thermo King refrigeration unit capable of maintaining minus 20 degrees Fahrenheit in 100-degree ambient temperatures, feature electro-hydraulic lift gates, air-ride suspension, self-adjusting air brakes with ABS systems, LED lighting, and E-track systems. Trailers must comply with Federal Motor Vehicle Safety Standards, California Motor Vehicle Code, and current emissions requirements. The bid submission deadline is January 22, 2026, at 2:00 PM Pacific Time, with a public bid reading scheduled for 3:00 PM the same day. Questions from potential bidders must be submitted by January 9, 2026, at 10:00 AM, with answers posted via addendum on January 14, 2026. The Notice of Intent to Award is anticipated for approximately January 29, 2026.

The solicitation includes multiple socioeconomic preference programs with significant opportunities for disadvantaged businesses. Disabled Veteran Business Enterprise (DVBE) incentives of up to 5 percent are available, along with small business preferences of 5 percent and additional incentives for Small Business Nonprofit Veteran Services Agencies. The procurement allows for non-small business subcontractor preferences and Target Area Contract Preference Act (TACPA) provisions, with a combined maximum preference of 15 percent of the lowest net bid or $100,000, whichever is less. Bidders must submit comprehensive documentation, including an Agreement Cover Letter, Cost Worksheet, Technical Questionnaire, descriptive literature, Bidder Declaration Form, and various certifications. The estimated contract value ranges from $1,600,000 to $1,800,000, with pricing to be quoted F.O.B. Destination, Freight Prepaid. All bids must be submitted electronically via email, with a file size not exceeding 150 megabytes. Manufacturers must have a minimum of two years of experience building similar equipment and must provide comprehensive warranties, including prompt service response within a 75-mile radius of delivery locations.