Refrigerant recovery machines, purchase & installation of

This Request for Quotation (RFQ) was issued by the Palm Beach County Board of County Commissioners, Purchasing Department, for the purchase and installation of two refrigerant recovery machines to support Palm Tran, the county's transportation department. The solicitation seeks new equipment meeting or exceeding the specifications of a Robinair model #17800B refrigerant recovery machine, capable of recovering, recycling, evacuating, and recharging refrigerants in compliance with SAEJ-1770 EPA requirements and UL listing standards. The equipment must handle up to 200 pounds of refrigerant, operate on 115V 60Hz electrical supply with a minimum 6 CFM vacuum pump, and be compatible with R22, R134, and R407 refrigerants. Delivery was required within 30 calendar days of purchase order receipt to one of two Palm Tran locations: 3201 Electronics Way or 100 N. Congress Ave. in the West Palm Beach/Delray Beach area. The submission deadline was June 16, 2016, at 4:00 p.m. Palm Beach County time, with faxed or emailed responses accepted. Award was to be made on an all-or-none basis to the lowest responsive and responsible bidder, with pricing to be firm and fixed, including all costs associated with shipping, delivery, freight, installation, labor, travel, and mileage. The successful vendor must provide one year of full warranty covering defects in materials and workmanship from the date of delivery and acceptance, including loaner equipment at no charge when repairs cannot be completed same-day.

This solicitation is funded through a Federal Transit Administration contract (Master Grant Agreement FTA MA 21, dated October 1, 2014) and is therefore subject to extensive federal procurement requirements including Buy America provisions, disadvantaged business enterprise compliance, non-discrimination policies, debarment and suspension verification, and civil rights compliance. Local preference, Glades local preference, and small business enterprise program ordinances do not apply to this solicitation. The successful vendor must maintain commercial general liability insurance of at least $500,000 per occurrence, business auto liability insurance of $500,000 combined single limit, and workers' compensation insurance. No incumbent vendors or current contractors were identified in the solicitation documents, and no specific budget range or award value was disclosed in the available materials.