Reflective material for traffic sign faces and sign blanks

Orange County, New York Department of General Services is requesting bids on reflective material for traffic sign faces and sign blanks under RFB-OC141-26, with sealed bids due September 10, 2026 at 3:00 p.m. and questions due August 26, 2026 at 3:00 p.m. No incumbent vendor has been awarded an identical or substantially similar contract within the past five years.

The scope comprises six product groups: extruded street sign aluminum blanks (9 items), anodized aluminum sign blanks (32 items), sign faces including regulatory, warning, and school-related designs (91 items), reflective sheeting and tapes in various colors and grades (57 items), extended-view reflective strips for sign posts (4 items), and Stamark high-performance tape products (24 items). Items range from small components such as 3-inch by 9-inch drilled aluminum blanks to large reflective material rolls of 36 inches by 50 yards. Several line items carry minimum order quantity and minimum order increment requirements. Vendors must bid all items within a selected group but are not required to bid all groups. All pricing must be submitted as net prices FOB Delivered, fully prepaid, excluding applicable taxes; no freight, handling, or fuel surcharges are accepted unless otherwise agreed in a purchase order.

The contract term is one year with the County reserving the right to extend the award for up to four additional one-year periods under no less favorable terms, and potential extension of up to two months (or three months with vendor concurrence) upon expiration. The County will award firm fixed-price contracts to the lowest responsive and responsible bidder on a group-by-group basis. Deliveries are to the Orange County Department of Public Works at 2455–2459 Route 17M, Goshen, New York 10924 and/or the Orange County Department of Parks, Recreation & Conservation at 211 Route 416, Montgomery, New York 12549. Bidders must be registered to do business in New York State. This contract is open to purchases by other New York State political subdivisions and school districts under General Municipal Law 103(3), 103(16), and County Law 408-a. Payment is typically within 30 to 60 days after County acceptance and invoice submission, via Electronic Funds Transfer (EFT) or check.