Reed Ventures Reclamation Project

The West Virginia Department of Environmental Protection, Office of Oil and Gas, is soliciting bids through an Agency Request for Quote (ARFQ) for construction and reclamation services related to the Reed Ventures Reclamation Project located in Ritchie County, West Virginia. The project involves reclamation of land disturbed during previous plugging operations on a well identified as API# 47-021-00237 at 947 Mineral Road, Glenville, WV 26351. The scope of work encompasses three primary components: drain repair (1 lump sum item) to address a severed 4-inch PVC drainpipe and perform pipeline inspection with camera equipment; access road reclamation (1 lump sum item) including re-contouring, topsoil application, and seeding; and additional labor (10 hours) for tasks outside the primary work items. Bidders must be licensed contractors in good standing with the state and must provide proof of contractor's license, workers' compensation insurance, and commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence. A mandatory pre-bid meeting is scheduled for August 13, 2025, at 11:00 AM Eastern at the Glenville State football stadium parking lot, technical questions must be submitted by August 15, 2025, at 2:00 PM Eastern, and bids must be submitted electronically through wvOASIS by August 22, 2025, at 10:30 AM. Work must be completed within 90 days of receiving a Notice to Proceed, with liquidated damages of $1,000 per working day applying for delays beyond the 90-day completion period. Required equipment includes a mini excavator (5,000-10,000 pounds operating weight with minimum 24 net horsepower), a compact skid steer loader (minimum 1,500-pound rated capacity with at least 40 net horsepower), a pipeline inspection camera capable of inspecting 4-inch diameter pipes, and approximately 50 tons of topsoil with appropriate seed, mulch, lime, and fertilizer.

Bidders must comply with West Virginia Code provisions regarding domestic steel products and local labor market hiring requirements (75% local hiring for projects exceeding $500,000); however, the project is not subject to Davis-Bacon wage rate requirements. Prior to award, contractors must provide a 5% bid bond, 100% performance bond, and 100% labor/material payment bond, along with a signed drug-free workplace affidavit. Work must be performed Monday through Friday during standard business hours (maximum 10-hour days) in accordance with the West Virginia Erosion and Sediment Control Field Manual, with the DEP designating an inspector specialist/project coordinator to oversee the contract upon Notice to Proceed. All vendors must obtain all necessary local, state, and federal permits and are responsible for compliance with West Virginia Erosion and Sediment Control Field Manual specifications. The solicitation documents do not specify a set-aside designation for disadvantaged enterprises, incumbent contractors, or an estimated award value or budget range for this project. Inquiries regarding the solicitation should be directed to Herminio David Robles at the West Virginia Department of Environmental Protection at (304) 414-1155 or david.h.robles@wv.gov.