Recycling

The City of Madison Streets Division is seeking a qualified vendor to provide comprehensive recycling material processing and marketing services through a Request for Proposals (RFP) numbered 14002-0-2025-BP. The procurement seeks a contractor to receive, sort, process, store, market, sell, and transport recyclable materials collected from the city's curbside recycling program and drop-off sites, with an initial contract term of 8 years and two potential 3-year renewals. The successful vendor must demonstrate capacity to handle approximately 1,406 tons of recyclables monthly, currently collected from over 75,000 residences across two service areas, with a third area planned for late 2028. Proposals are due by March 7, 2025, at 2:00 PM Central Time, with a vendor question deadline of February 17, 2025. Evaluation criteria include Required Information and Content (65%), Pricing (30%), and Local Preference (5%), with key requirements involving yearly material sampling, maintaining facility hours from 7:00 AM to 5:00 PM Monday-Friday, providing detailed monthly reporting, and accepting a wide range of recyclable materials including paper, glass, plastics (#1, #2, #5), and metals.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contractor must provide a pricing structure that offers annual cost certainty, allowing residents to benefit from high commodity prices while protecting ratepayers during low-price periods. Proposals must include base tipping fees, contamination rate formulas, annual escalators, and commodity value calculations, with requirements for fixed annual tipping fee rates during summer months to support the city's budget process. While specific budget ranges are not detailed in the available documentation, the contract's scope suggests a significant annual value given the monthly processing volume of 1,406 tons of recyclable materials. The contract is set to commence on January 1, 2027, indicating a comprehensive long-term commitment to municipal recycling services for the City of Madison and Dane County, Wisconsin.